Oliver Wyman Executive Assistant📣 Job Ad

About Oliver Wyman and the Role

Oliver Wyman is seeking a dedicated Executive Assistant to join its Middle East office in Riyadh, Saudi Arabia, as part of the IMEA (India Middle East Africa) team. This full-time role involves providing comprehensive bilingual (English/Arabic) administrative support at an executive level to 1-3 Partner-level consultants within the firm.

Key Responsibilities

• Manage diaries for Partners, including scheduling internal and external meetings and coordinating with clients and infrastructure staff.
• Coordinate complex travel and accommodation arrangements, including booking cars, rail tickets, and assisting with business visas/work permits.
• Provide administrative support for business development activities, such as building client relationships, leading RFP/tender responses, and maintaining CRM databases.
• Prepare and format various documents, including letters and proposals, adhering to Oliver Wyman's style guidelines.
• Handle daily administrative tasks, including document management, managing confidential client information, and acting as a central point of contact for Partner needs.
• Prepare monthly timesheets and expense reports for assigned Partners, and request Purchase Orders as required.
• Offer team support by providing coverage for absent EAs, assisting new Principals/Partners, and training new Executive Assistants.

Qualifications and Experience

• At least three years of experience in a similar executive administrative role.
• Experience within financial services, management consultancy, or a professional services environment is preferred.
• Advanced proficiency in Microsoft Word, PowerPoint, and Outlook.
• Comfortable working with Microsoft Excel.
• Familiarity with CRM systems (*, Microsoft Dynamics), Google Drive, and SharePoint is a plus.

Required Attributes

• Highly organized, detail-oriented, and capable of managing a heavy workload and meeting deadlines in a fast-paced environment.
• Strong service focus, dedicated to meeting expectations and delivering high-quality results.
• Excellent communication and negotiation skills, with the ability to interact effectively across all levels and in multicultural settings.
• Proactive, collaborative, and a creative problem-solver with strong initiative and confidence.
• Professional, tactful, and able to maintain and respect confidentiality.
• Possesses maturity, poise, and sound judgment.
• Ability to think strategically, contribute to departmental development, and incorporate feedback quickly.
• Flexible, hard-working, results-driven, and committed to the company culture.

Work Environment and Expectations

This full-time position is based in Oliver Wyman's Riyadh office. The standard working hours are 09:00 to 18:00, with additional hours required as business needs dictate. The role involves working closely within a team of Executive Assistants, providing mutual support and contributing to process improvements.

Application Process

Candidates interested in this Executive Assistant position are invited to submit their application for consideration.