Executive Assistant📣 Job Ad

About GSK and the Role

GSK Saudi Arabia is seeking a full-time Executive Assistant to join its team in Riyadh, Saudi Arabia. This role supports GSK Saudi Arabia's commitment to Vision 2030 and the Saudi Arabian National Agenda, including Saudization through the hiring, training, and development of Saudi National capability. The Executive Assistant will serve as a trusted partner to senior leaders, helping them manage priorities, drive productivity, and ensure the smooth operation of leadership teams within a fast-paced, international environment.

Role Purpose

This position extends beyond traditional administrative support, requiring a proactive and highly organized individual. The primary purpose is to enable senior leaders to focus on strategic priorities by anticipating their needs and streamlining operational processes. The role involves managing complex schedules, coordinating team routines, and ensuring effective communication and execution of leadership commitments, operating within a dynamic and international setting.

Key Responsibilities

• Act as a reliable and trusted partner to senior leaders, anticipating needs to facilitate their focus on strategic priorities.
• Proactively manage complex calendars, prioritize high-value meetings, and optimize leaders’ time for maximum impact.
• Coordinate leadership team routines, including scheduling, agenda preparation, documentation, and follow-up on actions.
• Organize internal and external meetings, workshops, and events, ensuring effective logistics and timely communication.
• Arrange travel and accommodation, and support expense management in adherence to company policies and procedures.
• Streamline day-to-day administrative processes, utilizing digital tools where appropriate, to reduce distractions for leaders and improve overall productivity.
• Prepare, edit, and manage correspondence, presentations, and reports with a high level of accuracy and professionalism.
• Track key decisions and actions from meetings, supporting timely delivery and accountability.
• Anticipate challenges, propose practical solutions, and support the seamless execution of leaders’ priorities and commitments.
• Handle sensitive information with discretion, maintaining high standards of confidentiality and compliance with company governance.

Required Qualifications and Experience

• A minimum of 5 to 10 years of experience in an Executive Assistant or senior administrative role.
• Preferably, experience supporting senior leaders within a regional or global organization.

Essential Skills

• Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Strong stakeholder management capabilities.
• Proficiency in Microsoft Office and confidence in learning new digital tools.
• Demonstrated ability to manage confidential information with discretion and sound judgment.

Work Environment and Application

This full-time position is based in Riyadh, Saudi Arabia. Candidates meeting the specified requirements are encouraged to apply through the official channels.