Executive Assistant📣 Job Ad

About Capella Hotels and Resorts

Capella Hotels and Resorts is seeking an Executive Assistant to join its team in Riyadh, Saudi Arabia. This full-time position supports the operational and administrative functions of Capella Riyadh.

The Role of Executive Assistant

The Executive Assistant provides essential support to the General Manager, ensuring the efficient coordination of daily administrative and operational activities across Capella Riyadh. This role serves as a central communication point, facilitating interactions between the General Manager, hotel departments, corporate stakeholders, and external partners to contribute to the hotel's successful operation.

Key Responsibilities

• Manage the General Manager's calendar, appointments, meetings, and follow-up actions.
• Coordinate and prepare meeting agendas, minutes, presentations, and correspondence.
• Act as the primary point of contact for the Executive Office and facilitate inter-departmental communication.
• Coordinate travel arrangements, accommodation, transportation, and related logistics.
• Maintain confidential records, documents, and filing systems.
• Prepare reports, letters, memos, and presentations to a high professional standard.
• Monitor and track departmental reports, ensuring timely submission to the General Manager.
• Coordinate and support Guidance Team meetings and management meetings.
• Assist in organizing hotel events, management activities, and corporate visits.
• Facilitate internal approval processes in accordance with company policies and procedures.
• Support departmental coordination and follow up on action plans and operational initiatives.
• Maintain records of expenses and process reimbursements related to the Executive Office.
• Handle incoming correspondence, emails, and telephone communications professionally and efficiently.
• Retrieve information from records, reports, emails, meeting minutes, and other sources as requested, and prepare summaries when required.
• Perform additional administrative duties and special projects as assigned by the Direct Manager.

Required Qualifications and Experience

• 5-10 years of experience in an executive assistant or similar administrative support role.
• Preferably within the hospitality industry.

Skills and Attributes

• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking and prioritization abilities in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Professional appearance and service-oriented attitude.

Work Type

This is a full-time position based in Riyadh, Saudi Arabia.