Administrator📣 Job Ad

About Al-Qadsiah Saudi Club

Al-Qadsiah Saudi Club, based in Al Khobar in the Eastern region, is seeking a dedicated Contract Administrator to join its Women’s Football Department. This full-time role is essential for maintaining accurate and compliant contract records for employees and players.

The Role of Contract Administrator

The Contract Administrator is responsible for the comprehensive administration and maintenance of employee and player contract records within the Women’s Football Department. This position supports payroll coordination, employee data management, and contract compliance by ensuring precise record-keeping, timely updates, and proper archiving of all contract-related documentation. The role involves close coordination with Human Resources, Finance, and Legal departments to ensure accuracy, completeness, and compliance of contract and payroll-related information throughout the contract lifecycle.

Key Responsibilities

• Maintain and archive employee and player contract documentation across the full contract lifecycle, from signing to termination and final settlement.
• Monitor contract status, including expiry dates, renewals, and amendments, coordinating updates with relevant departments.
• Ensure contract records are accurate, up to date, and properly archived in line with club policies.
• Serve as the key focal point between departments to ensure consistency and accuracy of contract-related information.
• Support monthly payroll by maintaining and coordinating contract-related data, including salaries, allowances, bonuses, deductions, and adjustments.
• Assist in ensuring approved contractual changes and deductions are accurately reflected in payroll records.
• Maintain attendance and absence records to support payroll and compliance processes.
• Provide general administrative support to the Women’s Football Department as required.
• Undertake additional duties as assigned by the Administrator Lead and Technical Director.

Required Qualifications and Experience

• Minimum 3 years’ experience in contract administration, HR administration, payroll coordination, or a similar role.
• Proven experience managing employee records and confidential documentation.
• Familiarity with payroll processes, employee lifecycle administration, and records management.
• Experience working with HR, Finance, and Legal stakeholders.
• Bachelor’s degree or equivalent in Business Administration, HR, Finance, Law, or a related field.

Skills and Competencies

• Strong attention to detail and accuracy.
• High level of confidentiality and discretion.
• Strong organizational and coordination skills.
• Proficiency in Microsoft Office and relevant systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management skills.

Work Type and Location

This is a full-time position based in Al Khobar, Eastern region, Saudi Arabia.