Bid/Tender Officer📣 Job Ad

About the Role

Musanadah Facilities Management is seeking a Bid/Tender Officer to join their team in Al Khobar. This full-time position involves managing the end-to-end coordination, preparation, submission, and tracking of bids and tenders, specifically supporting Sixt KSA’s mobility and transportation business.

Role Purpose and Scope

The primary focus of this role is to ensure compliant, on-time, and high-quality tender submissions in both English and Arabic. The Bid/Tender Officer will be instrumental in presenting competitive, accurate, and compelling proposals for government and corporate opportunities, upholding the company’s standards for professionalism and effectiveness.

Key Responsibilities

• Manage the full tender lifecycle from opportunity receipt to final submission, including document review, clarification tracking, internal coordination, and post-submission follow-up.
• Analyze RFPs/RFQs/ITTs and tender portals to extract requirements, timelines, commercial conditions, and evaluation criteria, and prepare a clear internal action plan and checklist.
• Coordinate inputs with sales, operations, finance, legal, and management in KSA to compile complete, compliant technical and commercial responses.
• Draft, edit, and format proposal content, letters, forms, and responses in English and Arabic, ensuring consistency of tone, terminology, and branding.
• Prepare, update, and maintain standard bid content, templates, CVs, company profiles, and case studies tailored to mobility, car rental, leasing, and limousine services.
• Build and refine PowerPoint presentations and executive overviews for client submissions, clarification meetings, and internal approvals.
• Ensure all mandatory documents (certificates, licenses, financials, compliance forms, bonds/guarantees) are requested, compiled, and validated ahead of deadlines.
• Maintain a structured tracking system for all bids (pipeline, due dates, responsibilities, submission status, clarifications, results) and produce regular status reports.
• Conduct pricing checks, basic financial/tariff analysis, and scenario comparisons to support competitive pricing strategies in coordination with KSA stakeholders.
• Review tender documents and responses for accuracy, completeness, and alignment with client requirements, ensuring zero non-compliance due to administrative errors.
• Support post-submission activities including clarifications, re-submissions, contract negotiations support documentation, and handover to operations once awarded.
• Contribute to continuous improvement of bid processes, tools, templates, and knowledge library for Sixt KSA.

Qualifications and Experience

• A minimum of 2-5 years of experience in a bid, tender, or proposal management role.
• Demonstrated ability to manage complex tender lifecycles and coordinate multiple stakeholders effectively.
• Proficiency in drafting, editing, and formatting professional content in both English and Arabic.
• Strong analytical skills for interpreting tender requirements, commercial conditions, and evaluation criteria.
• Excellent organizational skills and meticulous attention to detail to ensure compliance and accuracy in all submissions.

Work Environment and Location

This is a full-time position based in Al Khobar. The role requires a collaborative approach, working closely with various internal departments and stakeholders to achieve successful tender outcomes and support business growth.

Application Process

Candidates who meet the specified qualifications and experience are encouraged to apply for this role.