Document Controller📣 Job Ad

About the Role

Parsons Corporation is seeking an experienced Document Controller to manage and control all project documentation for a high-end hospitality development, including a resort and hotel. This role is crucial for ensuring the smooth operation of project documentation, supporting multidisciplinary teams, and maintaining compliance with project and client requirements. You will be instrumental in administering the ACONEX EDMS, ensuring accurate, timely, and secure document management.

Role Overview

This position involves managing all incoming and outgoing project documentation for a significant hospitality development. The Document Controller will ensure that all documentation adheres to project procedures and client specifications, facilitating efficient communication and workflow among design teams, contractors, and operators. The role requires meticulous attention to detail and a strong understanding of document control best practices within the construction and hospitality sectors.

Key Responsibilities

• Manage all incoming and outgoing project documentation, including drawings, specifications, RFIs, submittals, and correspondence, using ACONEX EDMS in line with project procedures.
• Maintain and administer document control workflows, numbering systems, and revision control to ensure only current, approved documents are in circulation.
• Coordinate with the design client, contractors, hotel operators, and internal teams to ensure the timely submission, review, and approval of documents.
• Monitor document review cycles, follow up on overdue actions, and provide regular status reports and logs to project management.
• Maintain accurate and audit-ready registers, transmittals, distribution matrices, and archiving structures for all hospitality project records.
• Support and train project team members on ACONEX usage, document control procedures, and best practices specific to hospitality projects.
• Participate in internal and external audits, ensuring full compliance with client requirements, contractual obligations, and QA/QC standards.
• Prepare handover documentation sets, as-built records, and closeout documentation packages for resort and hotel operations.

Qualifications and Experience

• Bachelor’s degree or diploma in Business Administration, Information Management, Engineering, or a related discipline.
• Proven hands-on experience with ACONEX EDMS, including configuration of workflows, metadata, and document distribution matrices.
• Strong knowledge of document control processes, standards, and lifecycle management within a fast-paced project environment.
• Excellent organizational skills, attention to detail, and the ability to manage high volumes of documentation and multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills in English.
• 5-10 years of document control experience on construction projects, preferably including hospitality, mixed-use, or large building developments.
• Previous experience on luxury hotel, resort, or large hospitality projects in the region is desired.
• Familiarity with ISO-based quality management systems and client-specific document control requirements is desired.
• Experience in preparing final handover documentation for operators and end-users in the hospitality sector is desired.
• Ability to work effectively with multicultural, multidisciplinary teams and to provide guidance to junior document control staff is desired.

Work Environment and Location

This is a full-time position based in Al Khobar, Eastern Province, Saudi Arabia. The role supports a major hospitality development, requiring close collaboration with diverse project stakeholders. The work environment demands strong organizational capabilities and the ability to manage a high volume of documentation effectively.