Project Management (PM) Event Assistant📣 Job Ad

About the Role

NBS Holdings is seeking a dedicated Project Management (PM) Event Assistant to join our team in Al Khobar, Eastern region. This full-time role is essential for supporting the project management team throughout the entire event lifecycle, from initial planning and coordination to successful delivery and follow-up. The assistant will play a crucial role in ensuring seamless communication among internal teams, suppliers, contractors, and all participating entities to achieve event objectives.

Key Responsibilities

• Assist the Project Manager in the preparation of comprehensive project plans, detailed schedules, and work trackers.
• Follow up on daily tasks, providing accurate and timely updates on progress, identifying delays, and tracking pending actions.
• Coordinate effectively with internal teams, external suppliers, contractors, and all participating entities involved in the event.
• Organize and schedule meetings, prepare agendas, accurately document meeting minutes, and ensure follow-up on all agreed actions.
• Prepare and regularly update project progress reports, task lists, and detailed follow-up records.

Event Operations and Support

• Support all operational and logistical requirements necessary for the successful execution of the event.
• Provide assistance with participant registration, coordination, venue preparation, and on-site operations as needed.
• Monitor the delivery of services and work packages to ensure adherence to the approved scope and timeline.
• Provide essential on-site support during the preparation, execution, and operational stages of the event.
• Escalate any identified risks, potential delays, or operational challenges directly to the Project Manager.
• Perform any other project-related duties required to ensure the successful delivery of the event.

Documentation and Reporting

• Organize and meticulously maintain all project files, correspondence, contracts, and supporting documents.
• Ensure all documentation is current, accessible, and compliant with project standards.

Qualifications and Experience

Candidates for this Project Management (PM) Event Assistant position should possess 5 to 10 years of relevant experience in project coordination or event management support roles. A proven track record of assisting in the planning and execution of events, along with strong organizational and communication skills, is required.

Work Environment

This is a full-time position based in Al Khobar, within the Eastern region. The role involves working closely with a dynamic project management team and requires adaptability to support various stages of event preparation and execution, including on-site presence.