Receptionist & Admin Assistant📣 Job Ad

About H. M. Al Rugaib & Sons Trading

H. M. Al Rugaib & Sons Trading is a prominent company operating in Al Khobar, Eastern Province, Saudi Arabia. We are currently seeking a dedicated Receptionist & Admin Assistant to join our team in a full-time capacity.

Role Overview

The Receptionist & Admin Assistant will be responsible for managing front desk operations and providing comprehensive administrative support to the Human Resources department. This role is crucial for ensuring smooth daily office operations and maintaining professional communication with employees, visitors, and external parties.

Key Responsibilities

• Welcome and assist visitors, employees, and clients in a professional manner.
• Manage incoming calls, emails, and general inquiries, directing them appropriately.
• Maintain the reception area, ensuring a professional and organized office environment.
• Coordinate visitor access and manage appointment schedules.
• Receive and distribute incoming documents and correspondence efficiently.
• Assist with the organization and maintenance of employee files, records, and documentation.
• Support the onboarding process for new employees, including document collection and coordination.
• Maintain and update employee information within HR records.
• Assist with attendance tracking and management of leave records.
• Support HR-related communications and announcements within the company.
• Prepare HR reports and various administrative documents as required.
• Assist employees with their requests and respond to HR inquiries.
• Coordinate with government relations and other departments when necessary to facilitate operations.
• Prepare letters, forms, and reports for various administrative needs.
• Support general office administration activities.
• Perform other related duties as assigned by management.

Qualifications and Experience

• A minimum of 0-1 years of relevant experience in a reception or administrative support role.

Core Competencies

• Demonstrated ability to maintain confidentiality of employee and company information.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills for interacting with diverse individuals.

Work Environment and Location

This is a full-time position based in our offices in Al Khobar, Eastern Province, Saudi Arabia. The role operates within a professional office setting, requiring consistent presence and engagement.