Receptionist & Office Administrator📣 Job Ad

About the Role

Abdullah A. Al-Barrak & Son Co. is seeking a professional and organized Receptionist & Office Administrator to join our team in Al Khobar, Eastern Province. This full-time position requires a candidate with 2-5 years of experience to manage front desk operations, provide administrative support, and ensure the smooth day-to-day functioning of the office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a customer-focused attitude.

Key Responsibilities

• Welcome visitors and clients in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage meeting room bookings and coordinate appointments.
• Handle incoming and outgoing correspondence, courier services, and office documentation.
• Maintain office supplies inventory and coordinate purchasing when required.
• Provide administrative support to different departments.
• Organize and maintain filing systems, records, and company documents.
• Assist in preparing reports, letters, presentations, and other administrative documents.
• Coordinate with vendors and service providers for office-related requirements.
• Ensure the reception and office areas are well organized and presentable at all times.
• Support management with day-to-day administrative tasks as assigned.

Required Qualifications

• Diploma in Business Administration, Office Management, or a related field.
• 2-4 years of experience in Reception, Office Administration, or a similar role.
• Excellent communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Essential Skills and Attributes

• Positive attitude and a customer-service mindset.
• Excellent time management and organizational skills.
• Ability to prioritize tasks effectively in a fast-paced environment.
• Reliable, proactive, and eager to contribute to a collaborative team.
• Strong organizational and multitasking capabilities.
• Professional appearance and excellent interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Strong attention to detail and problem-solving skills.

Work Environment Details

This is a full-time position based in Al Khobar, Eastern Province. The role involves working within a professional office setting at Abdullah A. Al-Barrak & Son Co.