Sales Coordinator (PLC / Automation Industry)📣 Job Ad

About the Role

Jobstronaut is seeking a Sales Coordinator to join a client's team in Al Khobar, Eastern, Saudi Arabia. This full-time role is essential for supporting sales and business development within the PLC / Automation industry, focusing on efficient coordination and meticulous documentation.

Role Purpose

The primary objective of this role is to provide comprehensive support to the Business Development and Sales teams. This involves coordinating the preparation and organization of sales-related documents, facilitating vendor and client communication, and maintaining robust documentation control across all sales transactions and logistics activities. The Sales Coordinator ensures adherence to internal procedures for document security, classification, and reporting.

Key Responsibilities

• Adhere to the RFQ (Receipt of Request for Quotation) process by registering and managing incoming client requests, ensuring timely internal circulation.
• Follow PQ (Preparation of Quotes) procedures to compile technical and commercial data in coordination with internal departments.
• Arrange competitive quotations from suppliers based on project specifications, scope, and quantity.
• Coordinate with suppliers for delivery and invoicing, ensuring accurate documentation and adherence to agreed schedules.
• Communicate proactively with logistics to plan and track material availability, ensuring timely delivery to project sites.
• Obtain and verify supplier certifications such as MTC, PVC Coating Certificate, and Conformance/Quality Certificates for compliance with project standards.

Sales Documentation and Control

• Prepare and process commercial documents such as Purchase Orders (POs), Invoices, and Delivery Notes in accordance with company procedures.
• Review and validate all incoming documents for accuracy and completeness prior to processing or filing.
• Maintain both physical and electronic filing systems, ensuring secure storage, structured indexing, and quick retrieval of documents.
• Supervise documents through their full lifecycle—from creation and approval to archival—ensuring traceability and compliance with internal standards.
• Retrieve documentation upon request from internal departments, auditors, or external parties.
• Comply with company policies to maintain confidentiality and integrity of sensitive sales and procurement data.

Reporting and Team Support

• Prepare internal reports on quotation statuses, supplier performance, and documentation compliance to support management decision-making.
• Organize supplier price comparisons and maintain pricing history to support procurement strategy.
• Provide administrative and coordination support to the Sales and Procurement teams as needed.
• Liaise with internal stakeholders to ensure smooth execution of sales and procurement operations.
• Take on additional duties or project-specific tasks as assigned by the department or line manager.
• Keep updated on industry developments and document control best practices to improve internal processes.

Qualifications and Experience

• A minimum of 2-5 years of experience in a sales coordination or similar administrative role, preferably within the PLC or automation industry.