Warehouse Supervisor

About the Role

Lantern Systems Co. Ltd is seeking a Warehouse Supervisor to manage daily warehouse operations in Al Khobar, Eastern Region. This full-time role involves overseeing the receipt, storage, preservation, identification, and issuance of materials for company projects. The supervisor is responsible for maintaining accurate inventory records and ensuring timely dispatch of materials to project sites.

Key Responsibilities

• Receive materials against approved Purchase Orders (POs), delivery notes, and other relevant documents, verifying quantities, descriptions, part numbers, specifications, and physical condition.
• Identify and report discrepancies such as shortages, excess quantities, damaged materials, or incorrect deliveries to Procurement.
• Ensure all required documents, including delivery notes, packing lists, and material certificates, are received.
• Prepare Goods Received Notes (GRNs) and update the inventory system promptly and accurately.
• Maintain precise stock records, including item descriptions, quantities, serial numbers, locations, and project allocations.
• Ensure all materials are properly labelled, identified, and stored in designated locations, maintaining separate records for different projects.
• Investigate stock discrepancies and report missing, damaged, obsolete, or surplus materials to the Supply Chain Manager.
• Monitor minimum stock levels for common consumables and highlight replenishment requirements.
• Ensure materials are stored according to their nature and manufacturer recommendations, protecting sensitive equipment from damage.
• Monitor shelf life, storage conditions, and preservation requirements.
• Maintain proper housekeeping, clear access routes, and organized storage areas.
• Issue materials only against approved Material Requisitions or other authorized requests, verifying details before release.
• Prepare material issue records and obtain acknowledgment of receipt from personnel.
• Inspect and document returned materials, then return to stock, quarantine, or report for further action.
• Prepare materials for dispatch according to approved delivery instructions and project requirements.
• Coordinate with Logistics and project teams for loading, transportation, delivery schedules, and site access.
• Ensure materials are properly packed, secured, and protected during handling and transportation.
• Update warehouse transactions in the company’s ERP or inventory system promptly.
• Maintain project-wise inventory reports showing received, issued, available, returned, and pending materials.
• Support Procurement and Finance by providing goods receipt confirmations and supporting documents for invoice verification.
• Maintain proper records for internal audits, project audits, and stock verification.

Qualifications and Experience

• A minimum of 5 to 10 years of experience in warehouse operations or a related field.
• Demonstrated ability to manage daily warehouse activities efficiently.
• Proficiency in inventory management systems and ERP software.

Work Environment

This is a full-time position based in Al Khobar, Eastern Region. The role requires active participation in managing physical inventory and coordinating with various internal and external stakeholders.