(CEO Office Manager)

About the Client and Role

iHR (International Human Resources) is recruiting a CEO Office Manager for a client operating in the real estate development sector. The client seeks to attract distinguished competencies to support executive management and enhance the efficiency of follow-up and institutional coordination. This full-time role is based in Dammam, Eastern Region, and requires 5-10 years of experience.

Role Overview

The CEO Office Manager is responsible for managing and organizing the office's operations, following up on the implementation of decisions, directives, and priority initiatives. The role involves coordinating between the CEO and department managers to ensure prompt execution, high-quality outputs, and the achievement of organizational objectives, while maintaining strict confidentiality of information.

Key Responsibilities

• Manage the CEO's schedule, meetings, and appointments according to priorities.
• Review, categorize, and prioritize incoming correspondence and transactions.
• Prepare files, memos, presentations, and executive reports.
• Follow up on the CEO's decisions and directives with relevant departments, monitor completion rates, and submit necessary reports.
• Prepare and update a record of decisions and assignments, defining responsibilities and target implementation dates.
• Organize executive meetings, prepare agendas and minutes, and follow up on their outcomes.
• Coordinate with department managers on common issues and complete required studies and recommendations.
• Follow up on strategic initiatives and priorities, collect performance indicators, and prepare executive summaries.
• Organize and archive executive documents and correspondence, ensuring the confidentiality of information and decisions.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Public Administration, Executive Management, or a related field.
• 5 to 10 years of experience in executive office management, high-level administrative coordination, or project management and institutional follow-up.
• Direct experience working with CEOs or senior leadership is preferred.
• Previous experience in the real estate sector is an advantage.
• Proficiency in both Arabic and English.
• Proficiency in Microsoft Office, especially Excel and PowerPoint, and task, meeting, and reporting management systems.

Required Skills

• High organizational skills and ability to manage priorities.
• Strong capabilities in preparing executive reports, follow-up, and coordination with leadership.
• Commitment to confidentiality, reliability, initiative, and the ability to handle sensitive matters.

Application Process

Candidates who meet the above requirements are encouraged to apply for this position.