Executive Assistant (Travel Executive)

Executive Assistant (Travel Executive) at Najeeb Holding

Najeeb Holding is seeking a professional and detail-oriented Executive Assistant with a specialization in travel management. This full-time role is based in Dammam and involves coordinating domestic and international travel arrangements for executives, including flights, hotels, and ground transportation. The ideal candidate will possess 2-5 years of relevant experience in travel reservations and coordination.

Role Overview

The Executive Assistant (Travel Executive) will be responsible for managing all aspects of travel logistics, ensuring accuracy, professionalism, and confidentiality. This includes handling urgent requests and last-minute changes efficiently while maintaining high standards of service for executive and VIP travel.

Key Responsibilities

• Manage domestic and international flight reservations, including ticketing, reissuance, cancellations, and refunds.
• Arrange hotel accommodations, airport transfers, and other ground transportation services.
• Prepare and coordinate detailed travel itineraries based on specific requirements and preferences.
• Liaise with airlines, hotels, travel agencies, and other service providers.
• Handle VIP and executive travel arrangements, including Business Class bookings, luxury hotel reservations, and personalized itineraries.
• Provide direct travel support to the Owner as required, including bookings, planning, and modifications.
• Process urgent travel requests and last-minute changes efficiently and professionally.
• Ensure accuracy of all bookings, travel documents, and reservation details.
• Follow up on travel arrangements to ensure smooth execution.
• Negotiate competitive rates with travel suppliers when necessary.
• Maintain accurate records of reservations, invoices, and travel-related documentation.
• Maintain strict confidentiality regarding all personal, executive, and travel-related information.
• Demonstrate flexibility and responsiveness to urgent travel requirements, including requests outside regular working hours.

Qualifications and Experience

• 3–5 years of relevant experience in travel reservations, ticketing, or travel coordination.
• Strong experience in airline reservations, ticketing, reissuance, cancellations, refunds, and fare rules.
• Hands-on experience with Global Distribution Systems (GDS) such as Amadeus, Sabre, or Galileo.
• Solid knowledge of hotel reservations and general travel arrangements.
• Experience handling VIP and executive travel arrangements is highly preferred.
• Experience with Business Class, premium travel, and five-star/luxury hotel bookings is highly preferred.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Flexibility to manage urgent and last-minute travel requests, including those outside regular working hours.
• Candidates currently based in Saudi Arabia are preferred.

Application Process

We invite qualified candidates to apply for this position. The salary for this role will be discussed during the interview process.