Executive Assistant

About the Role

proven is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Co-Founders. This full-time position is based in Riyadh and is crucial for ensuring the smooth and efficient operation of the Executive Office within a fast-paced FinTech environment.

Role Overview

The Executive Assistant will manage executive schedules, coordinate meetings and travel arrangements, handle confidential information, and follow up on key priorities. The role requires strong communication and organizational skills, a positive attitude, and the ability to anticipate needs and manage competing priorities effectively.

Key Responsibilities

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas and supporting documents, and record meeting minutes and action items as required.
• Act as a primary point of contact between the Co-Founders and internal and external stakeholders, ensuring professional communication.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders when appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support day-to-day executive coordination, including meetings, external visits, and business-related errands.
• Track deadlines, follow-ups, and key business priorities to support effective execution and decision-making.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Coordinate with different departments to support alignment on key business initiatives.
• Handle administrative tasks, including expense tracking, office coordination, and supply management.
• Assist in organizing leadership meetings, company events, and executive offsites as needed.

Required Qualifications and Experience

• A minimum of 2-5 years of experience in an Executive Assistant role supporting senior leadership.
• Demonstrated ability to manage complex calendars and coordinate extensive travel.
• Experience handling confidential information with discretion.
• Proficiency in managing administrative tasks and office coordination.

Skills and Attributes

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proactive approach with the ability to anticipate needs and prioritize effectively.
• Ability to manage competing priorities in a dynamic environment.
• Positive attitude and professional demeanor.

Application Process

Candidates interested in this Executive Assistant position are encouraged to apply. Salary details will be discussed during the interview process.