Executive Assistant (Travel Executive)

Executive Assistant (Travel Executive)

Najeeb Holding is seeking a professional and detail-oriented Executive Assistant (Travel Executive) to manage and coordinate domestic and international travel arrangements. This full-time role is based in Jeddah and requires 2-5 years of relevant experience.

Role Overview

The Executive Assistant (Travel Executive) will be responsible for comprehensive travel management, including flight and hotel reservations, ticketing, transportation, and detailed travel itineraries. The role demands strong coordination skills and the ability to handle urgent requests and last-minute changes efficiently while maintaining accuracy, professionalism, and confidentiality.

Key Responsibilities

• Manage domestic and international flight reservations, including ticket issuance, reissuance, cancellations, refunds, and itinerary changes.
• Arrange hotel accommodations, airport transfers, ground transportation, and other travel-related services.
• Prepare and coordinate detailed travel itineraries based on specific requirements and preferences.
• Coordinate with airlines, hotels, travel agencies, and other travel service providers.
• Handle VIP and executive travel arrangements, including Business Class and premium flight bookings, five-star and luxury hotel reservations, VIP transportation, and personalized itineraries.
• Provide travel support to the Owner when required, encompassing flight and hotel bookings, itinerary planning, and travel modifications.
• Handle urgent travel requests and last-minute changes efficiently and professionally.
• Ensure accuracy of all bookings, travel documents, schedules, and reservation details.
• Follow up on travel arrangements to ensure smooth execution of all bookings.
• Negotiate with airlines, hotels, and travel suppliers to obtain competitive rates when necessary.
• Maintain accurate records of reservations, invoices, and travel-related documents.
• Maintain strict confidentiality when handling personal, executive, and travel-related information.
• Demonstrate flexibility and responsiveness to urgent travel requirements, including requests outside regular working hours when required.

Qualifications and Experience

• 3–5 years of relevant experience in travel reservations, ticketing, or travel coordination.
• Strong experience in airline reservations, ticketing, reissuance, cancellations, refunds, and fare rules.
• Hands-on experience with GDS systems such as Amadeus, Sabre, or Galileo.
• Strong knowledge of hotel reservations and general travel arrangements.
• Experience handling VIP and executive travel arrangements is highly preferred.
• Experience with Business Class, premium travel, and five-star/luxury hotel bookings is highly preferred.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Candidates currently based in Saudi Arabia are preferred.

Required Skills

• Strong communication, coordination, negotiation, and problem-solving skills.
• High attention to detail and accuracy.
• Ability to manage multiple requests and work effectively under pressure.
• Flexibility to handle urgent and last-minute travel requests, including outside regular working hours when required.

Application Process

We invite qualified candidates to apply for this position. Salary details will be discussed during the interview process.