Associate Document Controller

About the Role

Eram Talent is seeking an Associate Document Controller to join their team in Dhahran, Eastern, Saudi Arabia. This contract position involves providing essential document management and administrative support to ensure the accurate handling, recording, distribution, and maintenance of company documents and correspondence. The role requires 2-5 years of experience in document control or related administrative support.

Role Overview

The Associate Document Controller will be responsible for managing all incoming and outgoing documentation, maintaining structured filing systems, and updating document registers. This position ensures the timely retrieval and distribution of records, supports efficient document control processes, and upholds accuracy, confidentiality, and compliance with established company procedures.

Key Responsibilities

• Receive, sort, register, classify, and distribute incoming and outgoing documents, correspondence, and official communications.
• Maintain and update document registers, filing systems, indexes, and records for proper tracking and retrieval.
• Ensure documents are correctly identified, numbered, categorized, filed, and maintained according to established procedures.
• Monitor document movements and maintain accurate records of submissions, approvals, revisions, and distributions.
• Prepare, type, format, and process letters, reports, forms, memos, and other official documentation.
• Coordinate with internal departments and external parties to facilitate timely document submission, circulation, and retrieval.
• Maintain accurate administrative records, including attendance, timekeeping, and other relevant documentation.
• Ensure proper handling, storage, and confidentiality of sensitive company documents and records.
• Operate office equipment such as scanners, printers, photocopiers, and other document management tools.
• Monitor office stationery and document-related supplies, coordinating replenishment as needed.
• Handle telephone inquiries, receive visitors, and provide general administrative assistance when required.
• Support the supervisor in daily document control and clerical activities, performing other assigned duties.

Qualifications and Experience

• Associate Degree or Diploma in any Engineering discipline.
• Minimum of 3 years of experience in document control, records management, or administrative support.
• Basic knowledge of document control procedures, filing systems, and document management practices.
• Proficiency in Microsoft Office applications, including MS Word, Excel, and Outlook.
• Good written and verbal communication skills in both Arabic and English.

Required Skills

• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple documents, maintain records, and meet deadlines.
• Good coordination and communication skills for effective interaction with internal departments and external stakeholders.
• Ability to maintain confidentiality and handle sensitive documentation professionally.

Application Process

Candidates who meet the above qualifications are encouraged to apply for this contract position in Dhahran.