Secretary / Office Support Assistant

About the Role

Eram Talent is seeking a Secretary / Office Support Assistant to join their team in Dhahran, Eastern region. This full-time role involves providing comprehensive administrative and secretarial support to managers and department personnel within an office environment. The position requires 2-5 years of relevant experience.

Role Overview

The successful candidate will be responsible for managing calendars, coordinating meetings, handling various office requests, maintaining records, and supporting daily administrative operations. This role is central to ensuring the smooth and efficient functioning of administrative tasks within the department.

Key Responsibilities

• Manage calendars, appointments, meetings, and meeting room bookings for managers.
• Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel.
• Process gate passes, corporate service requests, taxi requests, and other office-related requests.
• Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries.
• Prepare and maintain timesheets, e-leave applications, and employee leave records.
• Coordinate business travel requests, travel arrangements, and related services for employees.
• Prepare expense reports and support miscellaneous payment-related requests.
• Collect reports and provide general administrative, secretarial, and office support to managers and department staff.

Qualifications and Experience

• Associate Diploma or higher qualification is preferred; a Bachelor's degree is an advantage.
• 3-5 years of relevant experience as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role.
• Experience in office administration, reception, help desk support, or expediting is preferred.

Required Skills

• Basic knowledge of Microsoft Office applications and standard office equipment.
• Good telephone etiquette and the ability to receive and convey messages accurately.
• Good English communication skills, both written and verbal.
• Strong organizational, coordination, and follow-up skills.
• Ability to manage multiple administrative tasks and work effectively in an office environment.

Application Process

Candidates who meet the above qualifications and are interested in this full-time Secretary / Office Support Assistant position are encouraged to apply.