Admin Assistant Saudi National

About the Role

Tractebel is seeking an Admin Assistant for a full-time position in Jeddah, Makkah. This role is integral to providing administrative, document control, and coordination support to both project and corporate teams, ensuring efficient management of records and internal processes.

Role Purpose and Scope

The Admin Support Coordinator is responsible for maintaining compliance with company procedures and documentation standards across all activities. The role supports daily operations and aims for progressive development in administrative support, document control, and corporate coordination functions. Candidates should have 2-5 years of relevant experience.

Key Responsibilities

• Receive, register, track, and distribute all incoming and outgoing documents accurately and promptly.
• Maintain and update document registers, logs, and tracking systems.
• Ensure proper filing, archiving, and retrieval of project and corporate documents.
• Support document control activities and provide document status updates as required.
• Handle basic inquiries related to document management processes.
• Maintain and update the Office Petty Cash Log Register and related documentation.
• Manage and maintain the Invoice Log for office and project activities, and monitor, update, and close Subcontractor Invoice Logs.
• Assist with invoice processing and administrative follow-up activities.
• Format monthly reports in both Arabic and English.
• Assist in the preparation of reports, logs, dashboards, and status updates for management.
• Support project administration activities and ensure accurate reporting records are maintained.
• Provide CTS coordination and support during the absence of the supervisor, coordinating with stakeholders to ensure continuity of CTS-related activities.
• Maintain records and follow-up actions associated with CTS processes.
• Adhere to company procedures, policies, and standards related to administration and document control.
• Ensure documentation practices comply with legal, contractual, and regulatory requirements, maintaining data accuracy, confidentiality, and document integrity.

Learning and Development

• Participate in training sessions related to document management systems, CTS processes, administration, and company procedures.
• Develop knowledge of company tools, software applications, and best practices.

Experience Required

Candidates should possess 2-5 years of experience in a similar administrative or document control role.

Application Information

The salary for this position will be disclosed during the interview process.