Inbound Logistics Officer.Inbound Custom Clearance📣 Job Ad

Role Overview

Panda Retail Company – Savola Group is seeking an Inbound Logistics Officer with expertise in Inbound Custom Clearance. Based in Jeddah, this full-time role is designed for professionals with 0-1 years of experience. The primary objective is to manage critical import operations, ensuring the smooth processing of import purchase orders, diligent tracking of shipments, and effective coordination with suppliers, customs brokers, and various internal departments.

Core Responsibilities

• Create import purchase orders in adherence to trade agreements, company import policy, and established procedures, ensuring all necessary approval authorization levels are met.
• Communicate purchase orders to import suppliers and verify that suppliers have confirmed receipt.
• Provide suppliers with all required specifications and standards for shipping goods.
• Ensure weekly updates on import shipment statuses are consistently received from suppliers.
• Track shipments and update the import matrix with the status of each purchase order on a daily basis.
• Communicate the import matrix and all Import PO statuses to relevant departments and buyers on a weekly schedule.

Customs and Documentation Management

• Obtain original shipping documents from suppliers prior to the arrival of each shipment.
• Segregate shipping documents and verify that all documentation complies with Saudi customs requirements.
• Submit all necessary shipping documents to the designated customs broker for timely custom clearance.
• Communicate all related orders and shipping documents to the warehouse before the shipment's arrival.

Logistics and Inventory Coordination

• Follow up with warehouses regarding the receiving status of shipments and inform the concerned department once the shipment is updated in the system.
• Ensure short and damage reports for each shipment are obtained within 48 hours of receiving time in the warehouse and promptly communicated to the supplier.

Financial Tracking and Reporting

• Fix the landed cost at the purchase order level, ensuring accuracy in accordance with each shipment's trade agreement and landed cost forecasts.
• Obtain supplier statements of accounts before the due date and follow up on supplier payments with the accounting department.
• Communicate payment transfer copies to suppliers, including all relevant payment details.
• Prepare monthly analysis and service level reports for all import suppliers and shipments.

Required Qualifications

• 0-1 years of professional experience, ideally within inbound logistics or customs clearance.
• Demonstrated high level of interpersonal skills to effectively manage sensitive and confidential situations and documentation.