Administrative Records Specialist📣 Job Ad

About the Administrative Records Specialist Role

Recruit Lytics Hires is seeking an Administrative Records Specialist to join their team in Medina, Al Madinah Region. This full-time position requires 0-1 years of experience and focuses on maintaining the accuracy, organization, and accessibility of digital and scanned records. The role is crucial for ensuring compliance with internal standards and supporting the efficient operation of multiple departments.

Key Responsibilities

The Administrative Records Specialist will be responsible for a range of tasks to ensure effective records management. This includes:

• Processing incoming documents from various digital sources, verifying completeness and required information.
• Assigning standardized metadata to records for efficient retrieval.
• Applying consistent naming conventions and folder structures to maintain organized document libraries.
• Performing file conversions and preparations as needed, such as merging PDFs or converting images to PDF.
• Conducting quality control checks to identify and rectify errors such as duplicates, misfiles, or missing information.
• Handling sensitive and confidential information in accordance with established policies.
• Adhering to retention schedules, legal hold requirements, and archiving procedures.
• Collaborating with various departments to clarify document requirements and provide processing status updates.

Role Context and Environment

This role operates within a high-volume environment where accuracy, consistency, and confidentiality are paramount. The Administrative Records Specialist will contribute to operational efficiency and reliable information access across the organization. The position is based in Medina and is a full-time, remote opportunity.

Required Qualifications

Candidates for this position should possess the following qualifications:

• Experience in records management, administrative support, document control, or clerical roles is preferred.
• A strong attention to detail with the ability to consistently follow filing and naming standards.
• Comfort in handling confidential information and adhering to strict procedures.
• Basic computer proficiency, including familiarity with file systems, spreadsheets, PDFs, and collaboration tools.
• The ability to work independently in a remote setting while maintaining accuracy and consistency.

Success Metrics

Performance in this role will be evaluated based on several key metrics, including:

• Accuracy rate, with an emphasis on low misfile and metadata error rates.
• Processing turnaround time from document receipt to final filing.
• Effective backlog management and daily throughput.
• Speed and completeness in retrieving records for audits.
• Adherence to access control and retention policies.