HR & Business Operations Specialist

About the Role

Manifest Agency is seeking an HR & Business Operations Specialist to manage the company's end-to-end HR function while supporting wider day-to-day business operations. This full-time role is based in Jeddah or Makkah and covers the full employee lifecycle, business administration, corporate documentation, accounting and invoicing support, contracts, legal coordination, and external stakeholder management. The position is suitable for a highly organized and proactive individual who thrives on ownership and offers the opportunity to develop strong HR expertise alongside broader business exposure.

Key Responsibilities

• Human Resources Management: Manage end-to-end HR operations, including talent acquisition, onboarding, employee development, engagement, retention, and offboarding. This involves managing HR government platforms (Qiwa, GOSI, Mudad, Muqeem), preparing payroll, managing compensation and benefits, coordinating performance appraisal cycles, handling employee relations, planning engagement activities, and maintaining HR documentation and policies in compliance with Saudi Labor Law.
• Business Administration: Maintain corporate and administrative documentation, ensuring records are complete, organized, and accessible. This includes managing digital filing systems, tracking company licenses and registrations, coordinating government-related requirements, and supporting general office operations.
• Accounting Administration: Handle basic bookkeeping, maintain accounting records, and prepare client invoices. Responsibilities also include tracking payments, managing petty cash and company expenses, and coordinating with the accounting team for VAT and Zakat reporting.
• Legal Coordination: Prepare, maintain, and organize client contracts, NDAs, and agreements. This involves reviewing contracts for alignment with financial proposals, coordinating legal matters with management and advisors, and following up on approvals and renewals.
• External Stakeholder Coordination: Act as a key coordination point with external stakeholders such as production partners, suppliers, and professional service providers. This includes sourcing partners, coordinating quotations and agreements, and maintaining organized stakeholder records.

Qualifications and Experience

• 2-5 years of relevant experience in HR and business operations.
• Demonstrated ability to manage end-to-end HR functions.
• Experience with Saudi government HR platforms (Qiwa, GOSI, Mudad, Muqeem).
• Proficiency in managing corporate documentation and administrative tasks.
• Basic bookkeeping and invoicing skills.
• Strong organizational and coordination abilities.

Skills and Attributes

• Highly organized and detail-oriented.
• Proactive and capable of taking ownership of tasks.
• Strong communication and interpersonal skills for managing employee relations and external stakeholders.
• Ability to manage multiple cross-functional responsibilities effectively.

Work Environment

This is a full-time position based in either Jeddah or Makkah, offering a dynamic environment where the specialist will gain exposure to various business functions and contribute to the company's operational efficiency.

Why Join Manifest Agency

This role provides a unique opportunity to manage a comprehensive HR function while gaining broad exposure to diverse business operations. It is suitable for professionals seeking to enhance their HR expertise and develop a holistic understanding of business integration.