Purchasing Administrator

About the Role

ALPLA Group is seeking a Purchasing Administrator to join our team in Makkah, with operations spanning Jeddah and Makkah. This full-time role is essential for managing procurement processes, ensuring timely acquisition of materials and services, and maintaining strong supplier relationships. The position requires 2-5 years of relevant experience in a purchasing or administrative capacity.

Key Responsibilities

• Coordinate with planning and functional departments to ensure timely requests for necessary items.
• Prioritize and issue all purchase orders (POs) without delay.
• Negotiate prices and submit price comparisons to Operations Managers (OMs) for approval.
• Source various materials and services.
• Maintain up-to-date supplier records and purchasing databases.
• Track all POs and provide regular updates to OMs.
• Implement a system to track goods and services POs to ensure on-time delivery.
• Identify and report potential risks such as price increases or material shortages due to supplier issues.
• Update the price matrix on a monthly basis.
• Ensure a minimum of three suppliers for each item.
• Maintain accurate records of all purchasing processes.
• Verify that all purchase orders comply with company policy.
• Reduce discrepancies between the Purchase Requisition (PSR), Purchase Order (PO), and Goods Receipt (RIR) processes.
• Order materials and services based on negotiated and approved quotations.
• Review quotations and report any discrepancies.
• Maintain current procurement files.
• Manage petty cash and reconcile reports promptly.
• Handle all types of purchase orders, including forging and local purchases.

Qualifications and Experience

• 2-5 years of experience in a purchasing or administrative role.
• Demonstrated ability to negotiate prices and manage supplier relationships.
• Proficiency in maintaining accurate records and databases.
• Strong organizational skills and attention to detail.
• Ability to work effectively with various departments.

Work Environment and Benefits

Working with ALPLA Group offers a modern and family-oriented work environment. The Purchasing Administrator will be integrated into a dynamic team, undertaking challenging tasks with a high degree of self-responsibility. Individual performance is recognized and supported for further development.