Administration Manager Site📣 Job Ad

About the Administration Manager Role

UCC Holding is seeking an Administration Manager to oversee office and residential facility operations in Riyadh. This full-time position is responsible for ensuring all organizational office requirements and residential facilities (excluding camps) are met promptly, cost-effectively, and to an acceptable quality standard. The role also involves the development, review, and improvement of administrative systems, policies, and procedures.

Key Responsibilities

• Supervise and coordinate administrative staff, delegating tasks and ensuring efficient workflow.
• Manage office supplies and equipment, including procurement, inventory management, and maintenance.
• Oversee office facilities, ensuring cleanliness, safety, and functionality.
• Handle correspondence, emails, and phone calls, ensuring timely responses to inquiries.
• Organize and coordinate meetings, appointments, and events, preparing agendas and materials as needed.
• Maintain and update organizational records, databases, and filing systems, ensuring accuracy and confidentiality.
• Prepare and distribute internal communications, memos, and reports.
• Liaise with external vendors, service providers, and contractors to negotiate contracts and ensure timely delivery of services.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Administrative Management and Development

This role is responsible for developing and implementing administrative policies and procedures to streamline operations and enhance overall efficiency. Furthermore, the Administration Manager will monitor and manage administrative budgets and expenses, actively identifying opportunities for cost savings and optimization.

Qualifications and Experience

• A minimum of 15 years of overall working experience.
• At least 5 years of relevant working experience in administration.
• Experience in the GCC region is considered a plus.
• A Bachelor's Degree in Business Administration or Electrical Engineering is required.

Role Context

The Administration Manager will be based in Riyadh and will work on a full-time basis. This position requires a professional with 5-10 years of experience to effectively manage the administrative functions of the organization.