Assistant Project Manager📣 Job Ad

About SEA Ventures

SEA Ventures Group operates as a strategic innovation and entrepreneurship force, driving growth across Saudi Arabia’s most promising sectors. The company specializes in accelerators, incubators, venture building, and tailored training programs that include internationally recognized professional certifications. Additionally, SEA Ventures provides comprehensive branding, marketing, and event management services, enabling startups, corporations, and government entities to innovate, scale, and achieve sustainable growth.

The Role of Assistant Project Manager

SEA Ventures is seeking an Assistant Project Manager to join its team in Riyadh. This full-time role is central to supporting the planning, coordination, and execution of projects, ensuring their timely and high-quality delivery. Working closely with the Project Manager, this position provides essential administrative, operational, and coordination support across various project phases, including planning, stakeholder communication, reporting, documentation, and day-to-day activities. The ideal candidate will possess 2-5 years of relevant experience.

Key Responsibilities

• Assist in planning, coordinating, and executing project activities and deliverables.
• Support the development of project plans, schedules, timelines, milestones, and resource requirements.
• Coordinate day-to-day project activities to ensure timely completion of tasks and smooth project execution.
• Monitor project timelines, budgets, deliverables, and overall progress, reporting variances, risks, or delays to the Project Manager.
• Coordinate project meetings, schedules, and follow-up activities across internal teams and external stakeholders.
• Collect, organize, and analyze project data to monitor progress and support informed decision-making.
• Maintain accurate and up-to-date project plans, documentation, budgets, records, and project files.
• Identify project risks, issues, and dependencies, escalating them to the Project Manager with recommended actions when appropriate.
• Coordinate administrative activities, including scheduling meetings, preparing agendas, handling correspondence, and maintaining organized filing systems.
• Prepare project reports, proposals, presentations, and other supporting documentation.
• Process and track purchase orders, invoices, contracts, and other project-related documentation, maintaining accurate records of project expenditures and financial transactions.
• Coordinate meeting logistics, presentation materials, virtual collaboration platforms, and other project support tools.
• Maintain version control of project documents and ensure compliance with organizational documentation standards.
• Support project communications through various channels and build positive working relationships with internal teams, clients, vendors, and external stakeholders.
• Attend meetings, prepare detailed Minutes of Meeting (MoM), and follow up on action items to ensure timely completion.
• Prepare and coordinate client and vendor proposals, quotations, and related documentation while supporting negotiations and follow-up activities.
• Monitor project performance against timelines, budgets, and deliverables, and prepare regular status reports and performance updates.
• Analyze project data to identify trends, risks, opportunities, and areas for improvement.
• Identify opportunities to improve project management processes, workflows, and operational efficiency, recommending and supporting the implementation of process improvements and best practices across projects.
• Collaborate with cross-functional teams to ensure successful project delivery and achievement of organizational objectives.
• Provide support to team members and assist with additional project-related tasks as assigned.

Candidate Profile

The ideal candidate for this role will possess 2-5 years of experience in project coordination or management support. They should demonstrate a strong ability to manage multiple priorities in a fast-paced environment.

• Highly organized and proactive approach to tasks.
• Exceptional attention to detail.
• Ability to adapt to changing priorities, project requirements, and deadlines while maintaining a high standard of quality.
• Flexibility to accommodate occasional after-hours work, weekends, or travel requirements based on business needs.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia.

Application Process

Interested candidates are encouraged to apply for this position.