Bid Coordinator📣 Job Ad

About the Bid Coordinator Role

HDR is seeking a Bid Coordinator to join our team in Riyadh, Saudi Arabia. This full-time position is central to coordinating and preparing comprehensive proposal submissions, contributing to the company's strategic project acquisition and growth initiatives.

Company Overview

At HDR, our employee-owners are dedicated to fostering an inclusive environment where every individual is valued and empowered to contribute their authentic selves and innovative ideas. We are committed to making a positive impact on communities and the world, recognizing that each role within our organization plays a vital part in achieving this mission.

Key Responsibilities

• Review RFPs, RFQs, EOIs, PQ documents, and solicitations to identify scope, requirements, and submission criteria.
• Prepare and coordinate proposal submissions, including resumes, project experience sheets, interview materials, and presentation documentation.
• Develop, maintain, and update proposal templates, boilerplates, and standard marketing content.
• Archive and file submitted proposals, presentations, and supporting materials systematically.
• Arrange professional photography on projects to support proposals and marketing initiatives.
• Monitor client portals, industry websites, and solicitation channels for new opportunities and status updates.
• Track proposal outcomes, feedback, and lessons learned to continuously improve submissions.
• Manage company registrations and updates across client and government portals.
• Maintain accurate project and resume data within business development systems.
• Support CRM and financial systems to inform reporting metrics, dashboards, and performance tracking.
• Prepare regular proposal reports (weekly/monthly) highlighting pipeline status, submission deadlines, win rates, workload, and outcomes.
• Attend internal meetings and prepare documentation and memos.

Qualifications and Experience

• Bachelor's degree in Business Administration, Engineering, Marketing, or a related field.
• A minimum of 5-10 years of professional experience is required for this role.
• Preferred: 1-2 years of experience specifically in proposals, bids, business development, or marketing, ideally within the engineering or consultancy sectors.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Proficiency in Adobe Creative Cloud applications, including InDesign.

Work Environment and Location

This full-time position is based in Riyadh, Saudi Arabia. The role operates within a collaborative environment, supporting various project teams and business development initiatives across the company.

Application Information

Qualified candidates are encouraged to apply to contribute to HDR's ongoing success and global impact.