Bid Coordinator

About the Role

RLB is seeking a Bid Coordinator to join its Riyadh Head Office. This full-time position supports the expansion of the Bid and Operations team within the Riyadh Province. The primary function of this role is to coordinate and assist with the bid process, including the preparation, review, and submission of high-quality proposals, prequalification documents, and presentations.

Key Responsibilities

• Register and maintain accounts for online bid portals.
• Monitor incoming bid information and communications, distributing them to the bid team and management, and tracking bid submissions.
• Support the management of the Bid Library, including CVs, templates, and case studies.

• Provide coordination support to Bid Managers throughout the bid lifecycle, which includes:

  • Downloading tender documents.
  • Supporting the end-to-end production and delivery of bids.
  • Assisting with the preparation of bid kick-off documents and bid plans.
  • Coordinating and completing Pre-qualification Questionnaires (PQQ) and Requests for Information (RFI) in a comprehensive and timely manner.
  • Disseminating and communicating client tender clarifications.
  • Populating bid templates and managing updates.
  • Supporting the production of presentation materials and marketing collateral.
  • Sourcing imagery to create visually impactful bids and storing these in the bid library.
• Ensure all bids are managed effectively and submissions are completed on time.

Qualifications and Experience

• 3-5 years of experience in a directly related bid coordination role, demonstrating familiarity with the bid process, bid writing, and proposal development.
• Experience within the KSA market for a Tier 1 Consultancy practice is preferred.
• Proven experience meeting deadlines and managing multiple tasks simultaneously.
• Experience in construction consultancy is a distinct advantage.

Required Skills

• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Proactive and capable of working both independently and collaboratively.
• Creative mindset and strong interpersonal skills for generating innovative ideas and building client relationships.
• Self-starter with a positive attitude and a commitment to continuous learning.
• Effective teamwork and project management skills.
• Ability to operate effectively within a fast-paced environment and adapt to changing priorities.

Work Environment

This role is based in the Riyadh Head Office, supporting bid and business development activities across KSA. The position requires a collaborative working style within a dynamic team environment.

Application Process

Candidates who meet the qualifications are encouraged to apply.