Boutique Admin

About the Boutique Admin Role at Piaget

Piaget is seeking a Boutique Admin to provide comprehensive administrative support in Riyadh, Riyadh. This full-time role requires 2-5 years of experience and involves working under general supervision, exercising independence and discretion in daily tasks. The position is central to supporting departmental operations and ensuring efficient workflow.

Key Responsibilities

• Provide comprehensive administrative support to a department or group of professionals, ensuring tasks are completed with independence and discretion.
• Conduct thorough research on various information requests, preparing and analyzing trends and status reports by drawing data from multiple sources both within and outside the department.
• Manage routine correspondence, maintaining confidential department records and files with precision.
• Assist in the formulation of the department budget, business planning, and related functions, interacting effectively with customers, suppliers, or employees outside the immediate work area.
• Produce, update, and offer best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Schedule appointments, arrange meetings and conferences, and organize travel plans to optimize the time of senior colleagues or executives.
• Prepare routine letters, emails, minutes of meetings, and reports for approval by senior colleagues or executives.
• Create moderately complex documents using various applications for technology devices, ensuring accuracy and clarity.
• Gather and summarize data for reports, producing accurate outputs by collecting data from standard sources and inputting it into standard formats.
• Design and manage monthly schedules, assigning work to others when necessary to enhance office workflow and prioritize high-priority tasks.
• Monitor and analyze data using budgeting systems and protocols, ensuring financial accuracy and compliance.
• Develop and maintain excellent process or technical skills through participation in assessment and development planning activities, as well as formal and informal training and coaching.
• Adhere to the organization's policies, procedures, and regulatory codes, ensuring all work meets required standards.
• Support procurement tasks by following established procedures, contributing to efficient resource management.

Required Qualifications and Experience

• Post-Secondary Non-Tertiary Education.
• Demonstrated experience and understanding of straightforward procedures or systems.
• Limited managerial experience, focusing on task execution and support.
• 2-5 years of relevant experience.

Work Environment and Location

This is a full-time position based in Riyadh, Riyadh. The role involves interacting with customers, suppliers, and employees across various departments, requiring strong communication and organizational skills.