Document Controller

About Haji Abdullah Alireza & Co.

Haji Abdullah Alireza & Co., through its company GENTEC, operates as a leading EPC contractor and systems integrator. GENTEC specializes in telecommunications, broadcasting, and security projects, and also represents prominent manufacturers of fiber optic cables, critical power solutions, and other advanced communication equipment.

The Role of Document Controller

Haji Abdullah Alireza & Co. is seeking a full-time Document Controller to join their team in Riyadh, Saudi Arabia. This role is crucial for establishing and maintaining controlled project documentation across engineering, procurement, construction, testing, commissioning, and handover phases. The Document Controller ensures that current, approved information is accessible to all relevant project teams and that comprehensive records are maintained for project closeout.

Key Responsibilities

• Establish and maintain project document registers and controlled filing structures.
• Register, distribute, and track incoming and outgoing technical and commercial documents.
• Control drawings, specifications, submittals, RFIs, transmittals, correspondence, and approvals.
• Maintain drawing revision and status registers, ensuring superseded documents are removed from active circulation.
• Manage technical submittal submission, review, comment, and approval cycles.
• Track RFIs, technical queries, consultant/client comments, and responses.
• Maintain records for Method Statements, ITPs, MIRs, WIRs/IRs, NCRs, and corrective actions.
• Prepare and issue transmittals in accordance with project document-control procedures.
• Distribute approved documents to engineering, procurement, QA/QC, HSE, and site teams.
• Maintain vendor/subcontractor document submissions and technical correspondence.
• Track testing and commissioning documents, certificates, reports, and approvals.
• Maintain as-built drawings, O&M manuals, warranties, test certificates, and final handover registers.
• Prepare document status reports and identify overdue submissions and approvals.
• Support project closeout and ensure final documentation is complete, traceable, and properly archived.
• Ensure document numbering, revision, metadata, naming, and filing comply with project requirements.
• Maintain confidentiality, access control, and traceability for project records.

Qualifications and Experience

• Diploma in a relevant field; a Bachelor’s degree is preferred.
• Minimum of 5 years’ experience in major construction or infrastructure projects, with a preference for ELV/ICT experience.
• Strong experience in managing technical submittals, drawings, RFIs, transmittals, MIR/WIR, NCR, document registers, revisions, and handover documentation.
• Experience with Aconex/EDMS is preferred.
• Experience with major campus, university, utility, infrastructure, healthcare, airport, government, or other multi-building projects is strongly preferred.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within project teams to ensure efficient document control throughout various project lifecycle stages.