Executive Assistant to Chief Executive Officer

About the Role

Taj HR is seeking an Executive Secretary to support the Vice President’s Office at a leading global downstream aluminium company in Riyadh, Saudi Arabia. This full-time role requires an organized, reliable, and highly presentable professional to manage executive schedules, coordinate high-level meetings, and ensure seamless day-to-day operations with full confidentiality. The position requires 2-5 years of relevant experience.

Key Responsibilities

• Organize the Vice President’s daily schedule, plan business meetings, and arrange travel itineraries.
• Screen calls, prioritize incoming emails, and manage official correspondence using clear and fluent English.
• Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on Vice President-signed action items.
• Handle sensitive corporate documents, contracts, and internal notes with maximum discretion and confidentiality.
• Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies.
• Maintain a structured, easily accessible digital and physical filing system for all relevant documents.

Qualifications and Experience

• 2-5 years of experience in an executive secretarial or administrative support role.
• Demonstrated ability to manage executive schedules and coordinate complex meetings.
• Proficiency in preparing presentations and managing official correspondence.
• Experience in handling confidential information with discretion.

Required Skills

• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal, with fluency in English.
• High level of professionalism and presentability.
• Proficiency in office software, including presentation tools.
• Ability to maintain strict confidentiality.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, supporting the Vice President’s Office within a global downstream aluminium company. The role operates in a professional corporate environment that requires attention to detail and adherence to confidentiality protocols.

Application Process

Candidates who meet the qualifications are encouraged to apply. The salary for this position will be discussed during the interview process.