Executive Assistant to Chief Executive Officer📣 Job Ad

About the Role

Hey Rocket is seeking a full-time Executive Assistant to the Chief Executive Officer in Riyadh, Saudi Arabia. This role provides comprehensive executive, strategic, and administrative support to the CEO. As a trusted partner, the Executive Assistant will manage executive priorities, facilitate cross-functional coordination, and support the successful execution of key business initiatives. The position requires exceptional professionalism, confidentiality, and the ability to anticipate needs while managing multiple priorities effectively.

Key Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Coordinate domestic and international travel, including itineraries, accommodation, and visa arrangements.
• Screen and manage emails, correspondence, and requests requiring executive attention.
• Prepare meeting agendas, briefing materials, presentations, and executive reports.
• Record meeting minutes, track action items, and follow up on key deliverables.
• Assist the CEO in monitoring strategic initiatives and business priorities.
• Coordinate projects across multiple business functions.
• Consolidate reports, business updates, and performance dashboards for executive review.
• Conduct research and prepare presentations, reports, and business papers.
• Track progress of key initiatives and ensure timely follow-up.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Coordinate leadership meetings and executive engagements.
• Support the preparation of operational reports, KPIs, and management presentations.
• Assist in organising customer visits, business meetings, and corporate events.
• Maintain confidential records, documents, and executive files.
• Manage expense claims, procurement requests, and general office administration.
• Organise executive meetings, leadership events, and town halls.
• Continuously improve administrative processes and workflows.
• Handle confidential information with the highest level of discretion.
• Anticipate issues and proactively recommend solutions.
• Support special projects and other assignments as required by the CEO.

Qualifications and Experience

• Bachelor's Degree in Business Administration or a related discipline.
• Minimum of 5 years' experience supporting senior executives, preferably at C-suite level.
• Previous Executive Assistant experience is essential.
• Experience within aviation, logistics, cargo, transportation, or similar operational industries is an advantage.

Required Skills and Competencies

• Excellent organisational and time management skills.
• Strong business acumen with the ability to understand operational and strategic priorities.
• Exceptional written and verbal communication skills in English.
• Strong interpersonal skills with the ability to engage stakeholders at all levels.
• High level of professionalism, integrity, and discretion.
• Ability to work independently and manage multiple priorities under tight deadlines.
• Strong analytical and problem-solving abilities.

Technical Proficiency

• Advanced Microsoft PowerPoint and Excel skills.
• Proficiency in Microsoft Word, Outlook, and Microsoft 365 applications.
• Experience preparing executive presentations, reports, and correspondence.

Candidate Profile

The ideal candidate will demonstrate a proactive and detail-oriented approach. They will possess a strong executive presence and professional maturity, coupled with the ability to anticipate needs and work with minimal supervision. Adaptability and comfort in a fast-paced, dynamic environment are essential, alongside a commitment to confidentiality, service excellence, and continuous improvement.