Executive Assistant📣 Job Ad

About the Role

Nqoodlet, a Saudi Arabian FinTech startup, is seeking a full-time Executive Assistant to provide comprehensive support to its CEO. Based in Riyadh, this role involves managing a wide array of administrative and personal tasks. The position requires a highly organized and proactive individual capable of operating effectively in a fast-paced environment, demonstrating professionalism and strong communication skills.

Core Responsibilities

• Attend all meetings alongside the CEO, taking comprehensive notes and managing follow-up tasks and calendar events.
• Arrange all meeting schedules, including selecting optimal dates, times, and locations based on priority and meeting type.
• Arrange critical office visits and ensure that all projects and tasks are followed up on, pressuring timely completion to meet deadlines.

Administrative and Operational Management

• Act as a liaison between the CEO and various internal departments, as well as external entities including company governance and legal arms.
• Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.
• Oversee office improvements and maintenance efforts to ensure a productive work environment.
• Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.
• Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.

Personal and External Relations Support

• Handle personal errands for the CEO, including government and family-related tasks, receiving shipments, and arranging meals and travel.
• Manage personal purchases and reservations effectively while being entrusted with a company credit card.
• Replace designated board members in meetings as required and maintain relationships with investors.

Candidate Requirements

• Up to 1 year of experience in an executive support role.
• Excellent command of both English and Arabic, with fluency in writing and speaking.
• Must possess a valid driver’s license and a car, and be willing to run errands as needed.
• Demonstrated ability to work long hours and remain on call for urgent tasks, reflecting strong dedication and work ethic.
• Proficient in Microsoft Office Suite, iWork (Pages, Keynote, Numbers), Google Suite, and other relevant software tools.
• Excellent organizational, problem-solving, and analytical skills, including the ability to pass a reasoning and problem-solving exam.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Employment Details

This full-time position is based in Riyadh, Saudi Arabia. The salary for this role ranges from 5500 to 7500 SAR per month.