Executive Secretary Vice President of Shared Services

About ASAS for Developing & Operating Industrial Cities

ASAS for Developing & Operating Industrial Cities is seeking an Executive Secretary to support the Vice President of Shared Services. This full-time position is based in Riyadh, Saudi Arabia, and requires 2-5 years of relevant experience.

Role Purpose

The Executive Secretary provides comprehensive executive and administrative support to the Vice President of Shared Services. This involves managing the executive office, prioritizing tasks, scheduling meetings, handling correspondence, and facilitating cross-functional coordination. The role also includes supporting the follow-up on executive decisions, assignments, initiatives, and performance through effective tracking, dashboards, and executive reporting.

Key Responsibilities

• Manage the Vice President’s calendar, meetings, correspondence, and executive priorities.
• Prepare meeting agendas, minutes, executive reports, presentations, and briefing materials.
• Track decisions, assignments, and action items, ensuring timely follow-up and escalation of overdue matters.
• Maintain executive trackers and dashboards covering key tasks, initiatives, KPIs, deadlines, and performance updates.
• Coordinate with Shared Services departments and stakeholders to follow up on priorities, projects, and deliverables.
• Highlight delays, risks, and matters requiring management attention or decision.
• Maintain the confidentiality and organization of executive documents and sensitive information.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in an executive secretarial or administrative support role.
• Demonstrated ability to manage complex schedules and priorities.
• Experience in preparing professional reports, presentations, and correspondence.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, requiring on-site presence to provide direct support to the Vice President of Shared Services.

Application Process

Candidates who meet the stated qualifications are encouraged to apply for this role. Salary details will be discussed during the interview process.