Executive Secretary

About MPFM - Multi Paths Facilities Management

Multi Paths Facilities Management Services (MPFM), a subsidiary of MPCCO, specializes in providing innovative and sustainable facility and property management solutions across Saudi Arabia. The company develops custom programs, ranging from specialized cleaning to fully integrated facility management, tailored to client operational needs. With over 5,000 skilled professionals and a presence in more than four major cities, MPFM supports diverse sectors including food and beverage, hospitals, retail, warehouses, and logistics. The organization focuses on complex outsourcing and manpower support, aiming to be a strategic partner for its clients.

Executive Secretary Role Overview

MPFM is seeking an Executive Secretary to join its team in Makkah. This is a full-time, on-site position based in Jeddah, responsible for providing high-level administrative and secretarial support to senior leadership. The role requires collaboration with various internal departments and external stakeholders to ensure smooth operations and efficient information flow.

Key Responsibilities

• Managing calendars and scheduling meetings for senior leadership.
• Organizing travel arrangements and accommodations.
• Preparing correspondence, reports, and presentations.
• Handling incoming calls and inquiries.
• Maintaining confidential records and ensuring data security.
• Coordinating internal and external communications on behalf of executives.
• Organizing meetings and events, including drafting minutes.
• Following up on action items to ensure timely completion.
• Ensuring office documentation, filing systems, and administrative processes are accurate and up to date.

Work Location

This full-time position is based on-site in Jeddah, within the Makkah region, supporting operations across cities including Jeddah and Makkah.

Application Process

Candidates interested in this Executive Secretary position are encouraged to apply.