Office Supervisor Jobs in Jeddah

About the Role

Abdul Latif Jameel, a diversified business conglomerate with operations across the Middle East, North Africa, and Turkey (MENAT region), is seeking an Office Manager/PMO Senior Specialist to join their team in Jeddah, Makkah, Saudi Arabia. This position provides high-level administrative support and manages communication activities for the Head of Division. The role requires discretion, confidentiality, and a detailed understanding of the Division's operations and procedures, contributing to the organizational and functional strategic focus.

With a history spanning over 75 years, Abdul Latif Jameel has evolved from a trading business into a significant partner across various sectors, including automotive. The company fosters a culture of Respect, Innovation, a Pioneering Spirit, and Empowerment.

Key Responsibilities

• Liaise with the Finance Team and operational Management to collate the Divisional and annual Sustainability budget.
• Receive Departmental Monthly results and assist in the preparation of Divisional reports.
• Manage the Divisional calendar, including fixed meeting schedules, and schedule meetings on behalf of the Head of Division based on priority.
• Partner with Internal Communications to facilitate internal and external communication for the division.
• Access the Divisional Head's email and accounts to read emails and schedule appropriate appointments and meetings.
• Receive and evaluate meeting requests, discuss them with the Head of Division, and schedule them accordingly based on urgency and importance.
• Arrange business trips and ensure all required logistics are in place.
• Assist the Division with Appian and Purchase requests as directed by the Divisional Head.
• Plan, organize, and schedule own workload to ensure activities are completed accurately and on time.
• Arrange and facilitate meetings and disseminate minutes as and when directed.
• Handle communication with the CEO's office and other ALJ Motors divisions.
• Organize office maintenance and repair work for the Sustainability office.
• Liaise with various departments on projects, events, conferences, workshops, and other company functions involving the Sustainability Office.
• Maintain an inventory of office supplies, schedule preventive maintenance, and arrange emergency repairs of office equipment.
• Ensure the office adheres to 5S principles.

Qualifications and Requirements

• Graduate Bachelor’s Degree or equivalent.
• Minimum of 4 years of experience in an Executive Assistant position.
• Excellent communication and multitasking skills are required.
• The role involves scheduling Sustainability executive meetings.
• The position holder will prioritize incoming emails and meetings.
• The position holder will review and handle Decision Making Requests requiring the Head of Division's approval.

Required Skills

• Strong Communication skills.
• Project Management capabilities.
• Effective Organizational skills.
• Inter-personal skills.

Work Environment and Additional Information

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role requires 2-5 years of relevant experience. Competence in spoken and written English is necessary, with Arabic language being an advantage.

📢 WE ARE HIRING | We need an employee

Administrative & Marketing Coordinator

📍 Jeddah, Saudi Arabia

Join a growing company in the optical and medical equipment industry and be part of our success story.

Amiaal Middle East is looking for an organized, proactive, and creative Administrative & Marketing Coordinator to join our growing team.

Job Responsibilities

• Follow up on employee attendance and administrative matters.

• Monitor and organize sales representatives' reports and activities.

• Prepare weekly and monthly management reports.

• Organize company files, records, and documentation.

• Prepare quotations, presentations, and proposal files.

• Prepare professional presentations and marketing materials for optical clinics and eye examination room projects.

• Manage and update company social media accounts.

• Create and publish social media content.

• Capture photos and videos of products, projects, and company activities.

• Support daily office operations and coordination.

Requirements

• Fluent in Arabic and English.

• Strong communication and organizational skills.

• Excellent knowledge of Microsoft Office (Excel, Word, PowerPoint).

• Experience in administration, coordination, office management, or social media management.

• Experience with Canva, CapCut, Photoshop, or similar tools is preferred.

• Ability to multitask and work independently.

• Valid Saudi Iqama (mandatory for non-Saudi applicants).

• Currently residing in Jeddah.

Preferred (Not Mandatory)

• Experience in the optical, medical equipment, healthcare, or marketing sectors.

What We Offer

• Professional and friendly work environment.

• Career growth opportunities.

• Performance-based incentives and annual rewards.

• Opportunity to grow with a fast-growing company.

Fresh graduates with strong administrative and digital skills are welcome to apply.

📩 Apply Now

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• Provide administrative support to ensure efficient operation of the office.
• Assist in managing schedules, communications, and fulfilling administrative tasks.
• Collaborate with colleagues to foster a productive work environment.

About the Role

Raffles Hotels & Resorts is seeking a Front Office Supervisor for the Raffles Hotel Jeddah, located in Jeddah, Makkah, Saudi Arabia. This full-time position is integral to ensuring exceptional guest experiences and upholding the high standards of customer service associated with the Raffles brand. The role contributes to the seamless operation of the front desk and the overall luxury experience expected by guests in Jeddah.

The Raffles Hotel Jeddah aims to deliver expert service and world-class luxury. As a Front Office Supervisor, you will be part of a team dedicated to providing trademark elegance and special touches, complementing the charm of the Jeddah region. Your leadership and commitment to guest satisfaction will be key in maintaining the brand's high standards.

Key Responsibilities

• Oversee and coordinate all front office operations, including reception, concierge, and guest services.
• Supervise, train, and mentor front office staff to ensure high-quality service standards.
• Manage guest check-ins, check-outs, and inquiries efficiently and professionally.
• Handle guest complaints and resolve issues promptly and effectively.
• Ensure accurate and timely completion of all front office administrative tasks.
• Collaborate with other departments to provide seamless guest experiences.
• Monitor and maintain front office inventory and supplies.
• Implement and uphold hotel policies and procedures.
• Assist in creating work schedules and managing staff performance.
• Stay updated on local events and attractions to provide guests with relevant information.

Qualifications and Requirements

• Saudi nationality is required for this position.
• Proven experience in hotel front office operations, with at least 2-5 years in a supervisory role.
• A Bachelor's degree in Hospitality Management or a related field is preferred.
• Flexibility to work various shifts, including weekends and holidays.

Required Skills

• Exceptional customer service skills with a professional and friendly demeanor.
• Strong leadership and team management abilities.
• Exceptional communication skills in both Arabic and English.
• Proficiency in hotel management software and computer systems.
• Keen attention to detail and excellent problem-solving skills.
• Ability to multi-task and work efficiently in a fast-paced environment.
• Knowledge of Saudi hospitality standards and cultural norms.

Work Environment and Additional Information

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. As a Raffles employee, you will embody and convey the brand and company mindset through a dedicated service culture. Relevant hospitality certifications are considered a plus.

About the Role

Procter & Gamble, a global leader in Fast Moving Consumer Goods (FMCG) with well-known brands, is seeking a dedicated Executive Assistant to join its team in Jeddah, Saudi Arabia. This full-time position, based at the Jiddah Jameel Square Office, offers an opportunity to provide comprehensive administrative and office support to meet business objectives. The role requires agility to adapt to varying schedules and situations, and a commitment to improving processes.

Key Responsibilities

• Provide advanced administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a strategic business partner, serving as a trusted confidante, liaison, and executive stand-in, offering guidance and input on company and business affairs.
• Build and maintain crucial relationships essential for the success of the Executive and the organization.
• Represent the Company and the Executive's office professionally to both internal stakeholders and external visitors.
• Manage office operations efficiently, leveraging expertise in technical tools and software applications.
• Coordinate travel arrangements and global business meetings seamlessly.
• Handle sensitive information with the utmost professionalism and discretion.

Qualifications and Experience

• 3-5 years of relevant work experience in an executive support or similar role.
• Fluency in both Arabic and English, both written and spoken.
• Exceptional attention to detail to ensure accuracy in all tasks.
• Strong organizational and follow-through skills to manage multiple priorities effectively.

Required Skills and Proficiencies

• Proficiency in office management principles and practices.
• Expertise in utilizing various technical tools and software applications.
• Advanced skills in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
• Experience with collaboration technologies.
• Proven ability to coordinate travel logistics.
• Capability to coordinate global business meetings.

Work Context

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role is classified under Experienced Professionals.

About the Role

Emcotech Arabia is seeking an experienced Technical Office Manager (MEP) to join its team in Jeddah, Makkah, Saudi Arabia. This role is central to leading the technical function across projects, ensuring high standards of quality, compliance, and timely delivery from design through to handover. The Technical Office Manager will oversee the MEP technical office and guide a team of engineers and draftsmen.

The successful candidate will coordinate critical aspects such as shop drawings and material submittals, ensuring all technical deliverables meet project specifications, industry standards, and client requirements. This is a full-time opportunity within a growing organization.

Key Responsibilities

• Lead and manage the MEP technical office team, including engineers, coordinators, and draftsmen, fostering a collaborative and efficient work environment.
• Oversee the preparation, review, and approval of all MEP shop drawings, as-built drawings, and combined services drawings.
• Manage the submission, tracking, and approval process for material submittals, technical submittals, and compliance statements.
• Review project specifications, Bills of Quantities (BOQs), and contract documents to ensure adherence to technical requirements.
• Coordinate MEP services with civil, structural, and architectural disciplines to identify and resolve clashes and interface issues.
• Prepare and manage Requests for Information (RFIs), Non-Conformance Reports (NCRs), and technical correspondence with consultants and clients.
• Ensure alignment of design documentation with site execution realities and identify opportunities for value engineering.
• Provide technical input and quantity verification support to planning, procurement, and Quantity Surveying (QS) teams.
• Ensure adherence to Inspection and Test Plans (ITPs), project quality standards, and applicable codes and regulations.
• Report on progress, technical challenges, and resolutions to senior management and client representatives.

Qualifications and Experience

• Bachelor's degree in Mechanical, Electrical, or a relevant Engineering discipline.
• A minimum of 10 years of progressive experience in MEP contracting.
• At least 3 years of experience specifically in a Technical Office Management role.
• Proficiency in AutoCAD, Revit (BIM), and Navisworks.
• Solid understanding of MEP systems, design coordination principles, and construction sequencing.
• Strong command of project specifications, relevant codes, and industry standards.
• PMP or a recognized technical/management certification is considered an advantage.

Required Skills

• Proficiency in AutoCAD, Revit (BIM), and Navisworks.
• Demonstrated leadership capabilities.
• Strong coordination and collaboration skills.
• Excellent stakeholder communication abilities.

Work Context

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role involves leading a technical team and requires a minimum of 10 years of overall experience, with at least 3 years in a Technical Office Management capacity within MEP contracting.

About the Role

The Islamic Development Bank (IsDB) announces its need to fill the position of Administrative Support Officer within the framework of additional work, under a contract with a third party. This role plays a pivotal part in providing comprehensive administrative support within the President's complex, specifically in Strategy, Budget, and Corporate Performance Management (SBCP). The successful candidate will be responsible for ensuring the smooth and efficient workflow within the department by managing diverse administrative tasks and supporting departmental initiatives.

The work location is at the headquarters of the Islamic Development Bank in Jeddah, Saudi Arabia, and this opportunity offers a contribution to a leading multilateral development institution.

Key Tasks and Responsibilities

• Manage the Director's schedule, respond to inquiries, and provide administrative support by presenting information about projects and services, including clearly and easily explaining technical capabilities.
• Conduct research and gather data relevant to meeting discussions to ensure proper understanding of issues and follow-up as needed.
• Support the preparation of the department's annual budget plan.
• Process Purchase Requisitions (PRs) through the SAP system.
• Submit travel requests and process expense settlements for the Director's official missions.
• Draft and finalize correspondence and documents for the Director's review and approval via DocuSign.
• Assist in coordinating, reviewing, and finalizing reports submitted to BED.
• Support Heads of Departments in preparing presentations.
• Assist the team in planning and organizing events, workshops, and capacity-building activities.
• Organize and streamline workflows to ensure an efficient and productive work environment.
• Manage the SBCP dashboard within the Jira system.
• Act as a key point of contact for stakeholders and staff regarding system-related matters.
• Perform any other duties assigned by the Director, Strategy, Budget, and Corporate Performance Management.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field.
• Relevant experience of at least 2 to 5 years in executive or administrative support.
• Professional certifications in Management or Project Management (*, CAPM, PMP, or equivalent) are considered an added advantage.
• Proficiency in English is mandatory.

Required Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in professional drafting of correspondence and reports.
• Effective stakeholder coordination and interpersonal skills.
• Strong research and analytical abilities.
• High attention to detail and the ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of SAP and Jira systems.
• Understanding of budgeting and procurement processes.

Additional Information

This position is a contractual role within the framework of additional work, managed through a third-party contract.

Location: Headquarters in Jeddah, Makkah Al-Mukarramah, Saudi Arabia.

Required Experience: 2-5 years.

Application Process: Interested candidates who meet the criteria are encouraged to apply. Required documents include CV, passport copy, and academic certificates.

The Islamic Development Bank (IsDB) confirms that it does not request any payments of any kind from applicants throughout the recruitment process, nor does it request sensitive financial information. The Islamic Development Bank disclaims responsibility for any fraudulent job postings or offers made in its name.

About the Role

Saudi German Health Careers KSA is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative, organizational, and executive support to the Group Executive. This role ensures the efficient operation of the executive office and serves as a key liaison between executive leadership, hospital management teams, physicians, and external stakeholders. The ideal candidate will uphold the highest standards of professionalism, confidentiality, and discretion.

Key Responsibilities

• Manage the Group Executive's calendar, schedule appointments, coordinate meetings, and arrange travel logistics.
• Effectively manage and prioritize meeting requests to ensure optimal time management for the executive.
• Prepare agendas, presentations, reports, correspondence, and all necessary meeting materials.
• Draft professional communications, emails, and official documents on behalf of the executive.
• Screen and prioritize incoming calls, emails, and other requests directed to the executive office.
• Organize and facilitate executive meetings, medical leadership gatherings, board committee sessions, and strategic review meetings.
• Compile supporting documents for meetings, prepare agendas, and accurately record minutes.
• Track action items arising from meetings and ensure their timely completion by relevant stakeholders.
• Coordinate virtual and in-person meetings across multiple hospitals and diverse locations.
• Serve as the primary point of contact for internal and external stakeholders interacting with the executive.
• Facilitate communication with hospital CEOs, CMOs, Medical Directors, department heads, and physicians throughout the group.
• Cultivate and maintain strong working relationships with executive leadership teams and support functions.
• Maintain meticulously organized records, files, and confidential documentation.
• Monitor and track key projects, initiatives, and deadlines overseen by the executive.
• Assist in the preparation of executive dashboards, performance reports, and management presentations.
• Support the coordination of medical leadership initiatives and strategic healthcare projects.

Qualifications and Requirements

• Experience in a similar executive support role is required.
• 2-5 years of experience in an executive assistant or similar capacity.

Required Skills

• Proficiency in calendar management and scheduling.
• Strong capabilities in meeting coordination and logistics.
• Experience with travel arrangements.
• Skilled in presentation preparation.
• Adept at report preparation.
• Excellent correspondence drafting abilities.
• Demonstrated professional communication skills.
• Commitment to maintaining confidentiality and discretion.
• Effective stakeholder management.
• Proficient in record keeping and file management.
• Ability to track projects and deadlines.
• Experience in performance reporting.

Work Environment and Location

This is a full-time position. The role is based in Jeddah, Makkah, Saudi Arabia, supporting the Group Executive within the Saudi German Health network.

About the Role

GRG is seeking an experienced Executive Assistant to provide comprehensive support to the senior leadership of a leading Saudi conglomerate. This full-time role, based in Jeddah, Makkah Province, Saudi Arabia, offers significant exposure to senior management and international business operations. The successful candidate will act as a trusted right-hand person to the executives, operating within a fast-paced and highly professional work environment. This role is ideal for an individual with a proven track record of supporting C-level executives, demonstrating exceptional organizational skills and a proactive approach to managing complex administrative tasks. The opportunity involves extensive interaction with high-level stakeholders and managing critical executive functions.

Key Tasks and Responsibilities

• Provide high-level administrative support to C-level executives.
• Manage complex and dynamic calendars, ensuring efficient scheduling and conflict resolution.
• Arrange and coordinate international travel, including flights, accommodation, and itineraries.
• Handle executive correspondence with professionalism and confidentiality.
• Prepare materials and agendas for meetings, ensuring all necessary documentation is available.
• Effectively liaise with various stakeholders to facilitate smooth operations and communication.

Qualifications and Experience Required

• Minimum of 5 to 10 years of experience in an Executive Assistant role.
• Proven experience supporting C-level executives.
• Demonstrated ability to manage complex calendars.
• Experience in coordinating international travel arrangements.
• Proficiency in handling executive correspondence.
• Experience in meeting preparation.
• Strong stakeholder coordination skills.

Core Skills

• Executive Assistant
• C-Level Executive Support
• Calendar Management
• International Travel Arrangements
• Executive Correspondence
• Meeting Preparation
• Stakeholder Coordination

Work Environment and Location

This is a full-time role requiring presence in Jeddah, Makkah Province, Saudi Arabia. The company operates in a fast-paced, professional environment.

Application

Interested candidates are invited to submit their resumes with confidence.

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred

We are looking for someone to be the right-hand man for a businessman managing several projects in different fields (legal, operational, technical, real estate, advisory contracting…).

An employee who does not just follow orders but creates solutions. A passionate person about details, loyal, and skilled in dealing professionally and silently with everything assigned to him.

Main tasks:

- Efficiently manage the executive office and daily tasks.

- Coordinate between various projects and teams.

- Carefully follow up on tasks, deadlines, and decisions.

- Prepare reports, draft letters, and send and follow up on correspondence.

- Represent the manager in meetings or visits as needed.

- Manage time, scheduling, and sensitive tasks.

Required skills:

- Polite, smart, quick-witted.

- Bilingual (Arabic/English).

- High ability to work under pressure and make timely decisions.

- Proficiency in using Google Workspace tools, Notion, Excel, and task management tools.

- Good background in dealing with contracts, projects, and operational systems.

- Previous experience in a similar position is preferred.

Benefits:

- Attractive salary + allowances.

- A professional working environment directly with a decision-maker.

- Rapid professional development and supervisory opportunities.

- High trust and authority within a framework of transparency and accountability.

To apply:

Please send your CV + an introductory video (one to two minutes) explaining:

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.