Government Relations & Administration Manager📣 Job Ad

About the Role

Aviagen is seeking a Government Relations & Administration Manager to join their team in Riyadh, Saudi Arabia. This full-time role is responsible for overseeing administrative operations, managing travel arrangements, and handling all government-related processes for Aviagen’s Saudi organization. The position requires 2-5 years of relevant experience and ensures compliance with Saudi labor and immigration laws while providing essential business support.

Key Responsibilities

• Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers.
• Manage hotel bookings and lead annual contract negotiations with selected hotel partners.
• Prepare invitation letters and support visa processing for employees and visitors.
• Oversee travel approval workflows and ensure accurate completion of required forms.
• Deliver travel policy and security training during new hire induction.
• Provide guidance and follow-up regarding vaccination requirements for business travel.
• Coordinate logistics for events and meetings, including venue booking and meeting room setup.
• Prepare and manage participant lists, catering arrangements, gifts, and transportation for events.
• Manage all event-related communications and liaise with internal and external stakeholders.
• Provide general administrative support to the Aviagen Arabia office, assisting with document preparation, filing, correspondence, and general office coordination.

Government Relations and Compliance

• Coordinate the issuance, renewal, transfer, and cancellation of Iqamas (residency permits).
• Manage end-to-end visa processing for new employees, including employment visas, medical tests, and onboarding documentation.
• Monitor visa and Iqama expiry dates and ensure timely renewals.
• Process exit/re-entry visas and final exit documentation through relevant government portals.
• Maintain and update accurate records on government platforms such as Absher, Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, and Ministry of Labor (MOL) portals.
• Ensure data accuracy, timely processing, and full compliance with government regulations.
• Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements.
• Support the business in preparing documentation for audits, inspections, and legal reporting.
• Keep management informed about regulatory updates and organizational implications.
• Assist with Nitaqat and workforce nationalization initiatives.

Representation and Employee Support

• Represent the company in dealings with government agencies, including the Ministry of Human Resources & Social Development, Passport Office (Jawazat), Ministry of Interior, Chamber of Commerce, and Municipalities.
• Build and maintain strong relationships to facilitate timely processing of employee and company requests.
• Provide employees with guidance on government-related matters (*, Iqama issues, visas, sponsorship).
• Assist relevant departments in issuing employment letters, certificates, and documents requiring government attestation.
• Support onboarding and offboarding processes involving government approvals.
• Act as the main point of contact for administrative and government requests across departments.

Work Environment

This role is based in Riyadh, Riyadh, Saudi Arabia, and is a full-time position. Minimal travel is required.