HR Personnel📣 Job Ad

About the Role

Saudi Union Facility Management is seeking an HR Personnel to join our team in Riyadh, Saudi Arabia. This full-time role is central to managing personnel administration, fostering effective manpower vendor relations, and ensuring the smooth coordination of our outsourced workforce. The successful candidate will play a critical role in maintaining compliance with Saudi labor regulations and providing essential support for project staffing requirements.

Key Responsibilities

• Manage relationships with manpower supply vendors and subcontractors, coordinating requirements with project teams.
• Review and process vendor manpower invoices and timesheets, ensuring accuracy.
• Monitor vendor compliance with contract terms and labor regulations, tracking performance metrics such as response time, quality, and compliance.
• Coordinate the mobilization and demobilization of the outsourced workforce, ensuring all vendor workers possess valid documentation (Iqama, medical, safety certifications).
• Handle vendor worker complaints and escalations, maintaining a comprehensive vendor worker database and headcount tracking.
• Support vendor contract renewals and negotiations in collaboration with the procurement department.
• Coordinate accommodation, transportation, uniform, and PPE distribution for project staff and workers.
• Track project manpower utilization and attendance, preparing detailed manpower reports for project and client requirements.
• Maintain accurate employee and vendor worker records, processing all necessary employee documentation including contracts, amendments, and letters.
• Coordinate visa and Iqama processing, medical insurance enrollment and changes, and track contract renewals and expirations.
• Process employee exit and clearance documentation, and prepare HR letters, certificates, and No Objection Certificates (NOCs).
• Support audit documentation and compliance requirements, ensuring full adherence to Saudi Labor Law documentation standards.

Required Qualifications

• A degree in Human Resources or Business Administration.
• A minimum of 4 years of HR administration experience specifically within Saudi Arabia.
• Demonstrated experience in managing manpower vendors and subcontractors.
• Strong knowledge of Saudi Labor Law and GOSI regulations.
• Proficiency with government systems including Qiwa, Mudad, Muqeem, Balady, and TAMM.

Essential Skills and Tools

• Excellent coordination and communication skills.
• Proficiency in HRIS and Microsoft Excel.
• Experience with the GOSI portal and various vendor management systems.

Preferred Experience

• Experience within the Facility Management (FM) industry, particularly with a project-based workforce.
• A background in vendor management or procurement.

Work Environment and Application

This is a full-time position based in Riyadh, Saudi Arabia. We invite qualified candidates who meet the outlined requirements to apply.