Office Administrator📣 Job Ad

Role Overview: Office Administrator

Agility Logistics (KSA) is seeking a highly organized and resourceful Office Administrator to support its growing presence in Riyadh. This full-time role is pivotal in ensuring the seamless daily operations of the KSA headquarters in Riyadh and providing high-level support to both local and visiting leadership. The position requires 2-5 years of relevant experience.

Position Scope and Impact

The Office Administrator will serve as the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. This role involves managing logistical complexities with precision and professionalism, ranging from coordinating with government PROs to handling workshop catering. The ideal candidate will be a proactive problem-solver, anchoring the operational efficiency of the Riyadh office.

Key Responsibilities

• Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring efficient time management and preventing overlaps.
• Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of necessary materials, and managing attendee lists.
• Support the initial setup of the Riyadh office and oversee daily operations, including managing supplies, facility maintenance, and upholding workplace standards.
• Act as the primary point of contact for external service providers such as IT support, building management, PRO services (government relations), and general vendors.
• Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.
• Lead the logistical planning for events, workshops, and office openings, including managing catering, audiovisual (AV) requirements, and guest invitations.
• Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.
• Handle diverse administrative duties, including expense processing, travel arrangements, and providing ad-hoc support for project teams.

Required Qualifications and Experience

• 2-5 years of experience in a relevant administrative or office management role.
• Experience within a multinational corporate environment or a high-growth startup in KSA is preferred.
• General knowledge of Saudi labor laws and office registration processes is considered a significant advantage.

Essential Skills and Attributes

• Strong understanding of Riyadh’s geography, venue landscape, and local business etiquette.
• Ability to comprehend the "big picture" across multiple business units (Logistics, Aviation, Ventures) while maintaining meticulous attention to detail.
• Strong interpersonal skills, including the ability to hold senior leaders accountable for deadlines without direct reporting authority.

Work Environment

This is a full-time position based at Agility Logistics (KSA)'s headquarters in Riyadh, Riyadh Province. The role operates within a dynamic corporate environment, supporting diverse business units and leadership.