Administrative Specialist Jobs in Al khobar

Join Fakeeh Care Group as an Administrative Assistant!

In this pivotal role, you will provide high-level administrative support to the OUL as well as assist in managing the department's daily operations. Your responsibilities will include coordinating schedules, handling communications, preparing reports, and performing various administrative tasks to ensure that the department functions smoothly.

Key Responsibilities:

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

Requirements:

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

At Fakeeh Care Group, we value continuous improvement and adherence to high standards in healthcare delivery. Join us to make a difference!

Administrative assistant required to work for a logistics services company. Requirements: Proficiency in computer use. Organizational and transaction follow-up skills. Preference for those who are proficient in English.

Join Us as an Administrative Assistant at Worley
Worley is a global leader in energy, chemicals, and resources, and we’re looking for an Administrative Assistant to provide crucial support to our team in Al Khobar. This role is essential in managing tasks that ensure the smooth operation of our department and contribute to our sustainability goals.

Key Responsibilities:

• Provide administrative and clerical support to the team or department.
• Manage correspondence, filing, document control, and office records.
• Schedule meetings, prepare agendas, and coordinate logistics.
• Maintain reports, trackers, and general administrative documentation.
• Support travel arrangements, office supplies, and day-to-day office operations.
• Coordinate with internal teams and external parties as required.

Qualifications:

• Diploma or bachelor’s degree in Business Administration or related field preferred.
• Previous administrative experience is an advantage.
• Proficient in MS Office applications.
• Strong organizational, communication, and time-management skills.

Our Company Culture:
At Worley, we prioritize a values-inspired culture that encourages sustainability, collaboration, and innovation. We are committed to creating a diverse and inclusive workplace where everyone feels empowered and can contribute to driving sustainable impact.

Be a part of something bigger – we are in this together!

We are looking for a professional secretary to join the team, where you will be responsible for managing correspondence and communications, organizing appointments and meetings, and preparing reports and administrative documents. The ideal candidate must have high organizational skills, proficiency in using Microsoft Office programs, and the ability to handle work pressure efficiently. We look forward to working with someone who is distinguished by accuracy in work, excellent communication skills, and the ability to manage multiple tasks effectively.

Join Hodaithy International Group as a Secretary!
Hodaithy International Group, a reputable distributor of pharmaceutical and consumer goods in Saudi Arabia, is looking for a dedicated Secretary to join our team in Al Khobar. We are committed to providing reliable products and professional services to meet the needs of our customers.

Role Responsibilities:

• Perform clerical duties including scheduling meetings and managing correspondence.
• Support company leadership with administrative tasks.
• Maintain records and interact with clients to provide exceptional customer service.
• Assist with company secretarial obligations to ensure smooth operations.

Qualifications:

• Strong clerical skills, including document management and general office tasks.
• Excellent verbal and written communication skills with a professional demeanor.
• Experience in company secretarial work, including compliance and record maintenance.
• Skilled in executive administrative assistance, calendar management, and meeting coordination.
• Proficiency in office software, especially Microsoft Office Suite.
• High organizational skills and attention to detail.
• Bachelor’s degree or equivalent work experience.

Join Avensys Consulting as an Executive Secretary!
Avensys is a reputed global IT professional services company headquartered in Singapore. We strive to provide the best IT solutions to our clients, and we are looking for an Office Manager/Secretary to support our CEO in Khobar, Saudi Arabia.

Key Responsibilities:

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

Required Skills:

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

What’s On Offer:
You will receive a competitive salary along with attractive company benefits, and have the chance to work in a fun and collaborative environment with strong career progression opportunities.

Join Our Team as a Management Executive Secretary!

Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

Requirements:

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

About the Company:
Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

Join FAENA as an Executive Assistant and be part of an extraordinary journey.

The FAENA Movement, rooted in art, culture, and community, is expanding into Saudi Arabia, marking a new chapter with Faena The Red Sea. This position is vital for supporting our leadership team and ensuring operational excellence.

Key Responsibilities:

• Act as a trusted partner to the General Manager, managing correspondence, priorities, and follow-ups.
• Curate complex schedules including meetings, travel, and VIP engagements.
• Represent the General Manager with professionalism in communications.
• Prepare executive-level reports and maintain meticulous records.
• Coordinate leadership meetings, forums, and special events.
• Assist with budget tracking and expense reporting.
• Support special projects and leadership engagement activities.

Qualifications:

• 3–5 years of experience as a Personal or Executive Assistant, ideally within luxury hospitality.
• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• Strong organizational skills and proficiency in Microsoft Office.
• Fluent in English with strong written and verbal communication skills.
• Professional and discreet when engaging with senior leadership and stakeholders.

If you are driven by creativity, excellence, and a passion for hospitality, we invite you to apply and help bring Faena's vision to life.

Join Alfa Laval as a Public Relation Officer!
Are you ready to advance your career in a company committed to environmental and energy-efficient solutions? Alfa Laval KSA is seeking a dedicated Public Relation Officer based in Jubail.

Key Responsibilities:

• Execute and acquire all staff visas and labor cards.
• Liaise with local administration and regional HR to ensure compliance with KSA Government regulations.
• Ensure timely completion and receipt of documents for visa approvals.
• Maintain optimal relations with security departments for work permits and IDs.
• Support the organization in the collection of accounts receivables when electronic transfer is not possible.
• Guide employees in renewing their visas and necessary paperwork.
• Coordinate with governmental authorities for adherence to labor laws and administrative requirements.
• Assist with marketing support, customer seminars, training, and travel arrangements.

Skills & Qualifications:

• Fluency in Arabic with a good command of English.
• Understanding of KSA Labour laws.
• Computer literate with MS Office proficiency.
• Strong communication and organizational skills.

At Alfa Laval, we care about diversity, inclusion, and equity in our recruitment processes. We invite qualified Saudi nationals to apply for this exciting opportunity.