Executive Secretary

About the Role

Abdulrahman Bader Algosaibi Holding Company is seeking an Executive Secretary to the CEO. This full-time position involves providing comprehensive administrative and secretarial support to the CEO, ensuring the efficient management of daily operations. The role requires a highly organized and proactive individual capable of handling confidential information with discretion.

Role Overview

The Executive Secretary will be responsible for supporting the CEO's office by managing schedules, correspondence, meetings, and overall office coordination. This includes ensuring smooth daily activities and maintaining professional communication with internal and external stakeholders. The ideal candidate will be detail-oriented and committed to supporting the CEO's operational needs effectively.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and daily schedule.
• Coordinate meetings, prepare invitations, and ensure all necessary arrangements are in place.
• Handle incoming calls, emails, and correspondence professionally.
• Draft, format, and proofread emails, letters, reports, and other business documents.
• Follow up on pending tasks and action items on behalf of the CEO.
• Arrange internal and external meetings, including meeting rooms and required materials.
• Prepare meeting agendas, presentations, and supporting documents as required.
• Record meeting minutes and follow up on assigned actions.
• Coordinate with internal departments and external stakeholders to ensure timely communication.
• Assist with domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Support the organization of business events and official engagements.
• Handle administrative tasks and special assignments as requested by the CEO.
• Maintain confidentiality and exercise discretion when handling sensitive information.

Required Experience

Candidates should possess 0-1 years of relevant experience. This role is suitable for individuals who are highly organized, proactive, and detail-oriented, with a strong ability to manage multiple tasks and priorities effectively.

Professional Attributes

The successful candidate will demonstrate strong organizational skills, a proactive approach to task management, and meticulous attention to detail. The ability to handle confidential information with the utmost professionalism and discretion is essential for this role.

Application Process

Interested applicants are invited to submit their applications for this full-time position. Salary details will be discussed during the interview process.