PMO Governance and project delivery consultant

About the Role

Hastraa Arabia is seeking an Associate Governance Specialist to join its team in Riyadh, Saudi Arabia. This full-time role involves supporting the governance, monitoring, reporting, coordination, and delivery oversight of strategic projects and portfolios within the Enterprise Project Management Office (EPMO) framework. The specialist will ensure assigned projects are appropriately governed, progress is accurately reported, and risks and issues are actively managed.

Role Purpose and Context

The Associate Governance Specialist will govern assigned projects, coordinate delivery follow-up, and maintain project governance documentation. Working under the direction of the EPMO Governance Senior Specialist, this role also supports portfolio reporting. It requires strong attention to detail, effective stakeholder coordination, analytical judgment, and the ability to proactively follow up on project commitments and escalate exceptions.

Key Responsibilities

• Maintain project plans, trackers, milestone schedules, RAID logs, decision logs, action registers, dependency registers, and supporting documentation.
• Monitor project progress against approved plans and milestones, tracking overdue actions and deliverables.
• Identify project delays, risks, issues, dependencies, and delivery constraints, supporting mitigation and recovery planning.
• Lead or facilitate assigned project status and governance meetings, preparing agendas, materials, minutes, and follow-up communications.
• Document project decisions, ensuring appropriate owners and target dates are recorded.
• Escalate material exceptions, unresolved issues, and overdue actions through appropriate governance channels.
• Prepare weekly, monthly, and ad hoc project status updates, dashboards, and executive presentations.
• Validate project information for accuracy, completeness, and timeliness.
• Coordinate business and technology stakeholders and support consolidation of project information for portfolio-level reporting.
• Provide timely information and analysis to the EPMO Governance Senior Specialist.
• Ensure project documentation adheres to EPMO standards and governance requirements.

Expected Governance Deliverables

Depending on assigned projects and portfolios, the specialist will be responsible for developing, maintaining, and/or coordinating the following:

• Project and portfolio status reports, including weekly and monthly management reports.
• Executive dashboards and presentations.
• Project plans, milestone and delivery trackers.
• RAID registers, risk and issue logs, action registers, dependency registers, and decision logs.
• Deliverable registers.
• Governance meeting agendas, minutes, and committee materials.
• Escalation reports and recovery/mitigation action plans.
• Project and portfolio performance summaries.
• Ad hoc management and executive reporting.

Qualifications and Experience

• A minimum of 5 to 10 years of relevant experience is required for this role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, operating within the Enterprise Project Management Office (EPMO) framework at Hastraa Arabia.