Project Coordinator📣 Job Ad

Join BEEAH Planners, Architects and Engineers as a Project Coordinator!
We are a Saudi company specializing in architecture, planning, and engineering since 1975. We are looking for a skilled Project Coordinator to enhance our project management team.

Responsibilities:

• Coordinate and monitor daily activities of design and supervision projects to ensure smooth progress according to approved plans.
• Prepare and update schedules and periodic progress reports, including key performance indicators (KPIs).
• Organize project meetings, record minutes, and follow up on action items.
• Handle correspondence between project teams, consultants, contractors, and related entities.
• Assist in preparing and maintaining project files and official documents in accordance with quality requirements.
• Monitor compliance with quality plans and organizational standards.
• Coordinate between technical and administrative teams to ensure workflow efficiency and timely completion of tasks.
• Support project management in identifying potential risks and proposing appropriate mitigation actions.
• Assist in preparing proposals, contracts, and final project reports.

Qualifications:

• Bachelor’s degree in Engineering, Project Management, or a related field.
• Minimum of 3 years of experience in coordinating and following up on design and supervision projects.

Required Skills:

• Strong communication and meeting coordination skills.
• Ability to manage multiple tasks simultaneously.
• Solid knowledge of project management systems and quality standards.
• Proficiency in project management software (MS Project or Primavera).
• Strong attention to detail and accuracy in follow-up.

Join AECOM as a Project Coordinator and be a part of our mission to deliver a better world.

As a Project Coordinator, you will play a crucial role in supporting project managers and clients by effectively managing documentation and coordinating project resources. Your responsibilities will include:

• Processing project documents and resolving problems under general supervision.
• Serving as a liaison between project clients and our team.
• Managing document control processes and organizing project records.
• Assisting in developing proposals, reports, schedules, and project plans.
• Monitoring project progress and providing stakeholders with updates.

Qualifications:
You should possess relevant experience in project coordination and have strong organizational skills. Training will be provided to help you excel in your role.

About AECOM:
AECOM is a leading global infrastructure firm committed to solving complex challenges for clients in various sectors. We foster an inclusive workplace where you can grow and develop your career.

About the Job
Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The Project
This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development, including sports facilities, entertainment, and arts, along with all associated infrastructure.

Responsibilities

• Manage end to end PAF lifecycle, ensuring timely progression and submission.
• Collaborate with stakeholders to verify organisational charts and client approvals.
• Partner with hiring managers and mobilisation teams to meet submission deadlines.
• Maintain accurate master trackers with status updates and approvals.
• Collate essential documentation including CVs, job descriptions and interview records.
• Support weekly and ad-hoc meetings on PAF activity and progress.
• Administer EDMS platforms such as Aconex and SharePoint.
• Coordinate document workflows and ensure compliance with naming conventions and distribution protocols.
• Actively contributing to net-zero carbon goals by identifying, managing and reducing emissions throughout project delivery.

You’ll Need To Have

• Degree qualification.
• Project coordination experience in construction or infrastructure programmes.
• Skilled in document control systems and MS Office tools.
• High level of discretion and integrity in handling sensitive information.
• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.

Our values

• Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
• Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
• Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
• Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.