Project Coordinator📣 Job Ad

Join Mace as a Project Coordinator
We combine our construction expertise with consultancy to unlock potential in every person and project. This is an exciting opportunity to be part of one of the largest programmes in Saudi Arabia, focused on major mixed-use developments including sports, entertainment, and arts.

Your Responsibilities:

• Manage the end-to-end lifecycle of Personnel Approval Forms (PAFs), ensuring timely progress and submission.
• Collaborate with stakeholders for verification of organizational charts and client approvals.
• Partner with hiring managers to meet submission deadlines effectively.
• Maintain detailed master trackers, providing status updates and approvals.
• Gather essential documents including CVs and job descriptions.
• Support weekly and ad-hoc meetings regarding PAF activities and progress.
• Administer EDMS platforms like Aconex and SharePoint to coordinate document workflows.
• Contribute towards net-zero carbon goals by identifying and managing emissions throughout project delivery.

Requirements:

• A degree qualification is required.
• Experience in project coordination for construction or infrastructure programmes.
• Proficiency in document control systems and MS Office.
• High discretion in handling sensitive information.
• Must meet visa criteria necessary for the Kingdom of Saudi Arabia with relevant work experience.

Mace is an inclusive employer and encourages applicants from diverse backgrounds. Flexible working options may be discussed based on role suitability.

Join BEEAH Planners, Architects and Engineers as a Project Coordinator!
We are a Saudi company specializing in architecture, planning, and engineering since 1975. We are looking for a skilled Project Coordinator to enhance our project management team.

Responsibilities:

• Coordinate and monitor daily activities of design and supervision projects to ensure smooth progress according to approved plans.
• Prepare and update schedules and periodic progress reports, including key performance indicators (KPIs).
• Organize project meetings, record minutes, and follow up on action items.
• Handle correspondence between project teams, consultants, contractors, and related entities.
• Assist in preparing and maintaining project files and official documents in accordance with quality requirements.
• Monitor compliance with quality plans and organizational standards.
• Coordinate between technical and administrative teams to ensure workflow efficiency and timely completion of tasks.
• Support project management in identifying potential risks and proposing appropriate mitigation actions.
• Assist in preparing proposals, contracts, and final project reports.

Qualifications:

• Bachelor’s degree in Engineering, Project Management, or a related field.
• Minimum of 3 years of experience in coordinating and following up on design and supervision projects.

Required Skills:

• Strong communication and meeting coordination skills.
• Ability to manage multiple tasks simultaneously.
• Solid knowledge of project management systems and quality standards.
• Proficiency in project management software (MS Project or Primavera).
• Strong attention to detail and accuracy in follow-up.

Join AECOM as a Project Coordinator and be a part of our mission to deliver a better world.

As a Project Coordinator, you will play a crucial role in supporting project managers and clients by effectively managing documentation and coordinating project resources. Your responsibilities will include:

• Processing project documents and resolving problems under general supervision.
• Serving as a liaison between project clients and our team.
• Managing document control processes and organizing project records.
• Assisting in developing proposals, reports, schedules, and project plans.
• Monitoring project progress and providing stakeholders with updates.

Qualifications:
You should possess relevant experience in project coordination and have strong organizational skills. Training will be provided to help you excel in your role.

About AECOM:
AECOM is a leading global infrastructure firm committed to solving complex challenges for clients in various sectors. We foster an inclusive workplace where you can grow and develop your career.