Project Management Admin📣 Job Ad

Role Overview

GE Vernova is seeking a Project Management Admin to join its regional operations team in Riyadh, Saudi Arabia. This full-time role is integral to facilitating project operations and ensuring seamless coordination among stakeholders. The Project Management Admin will be responsible for managing project documentation, aligning with financial processes, and overseeing logistical activities to support the successful execution of projects within the region.

Administrative and Reporting Functions

• Provide administrative support to project managers and team members on ongoing projects and the operational portfolio.
• Support reporting and data entry for Project Portfolio Management (PPM), billing plans, and invoicing information.
• Prepare, distribute, and manage project reports and correspondence, including PPM to understand open commitments and outstanding billing milestones.
• Monitor project progress and update status reports, including project closeouts.
• Organize, govern, and maintain archives and documents, ensuring all project files are accurately stored and updated.
• Organize sub-regional reviews, including punch list item follow-ups and project-specific meetings.
• Maintain weekly reporting on sales, Contribution Margin (CM), billing, cash, and Project Deliverables (PDs) by sub-region.
• Support the onboarding of new project team members.
• Act as a bridge between auditors and the Order-to-Remittance (OTR) team/Project Managers to provide relevant information to support the audit process.

Project Logistics and Procurement

• Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
• Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.
• Coordinate for invoice preparation and collection of documentation for sub-contractors (TTI).
• Support Project Managers in aligning communications to customers in the right template and following up with all internal/external functions for project-related activities.

Financial and Contractual Documentation

• Assist Project Managers in reviewing cost positions and back charging to the right cost lines.
• Assist Project Managers in Bank Guarantee preparation and support for Letter of Credit review.
• Prepare billing drafts for customers who have specific invoice formats; drafts to be sent to customer for approval.
• Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensuring collection of Project Deliverables (PDs).
• Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.

Candidate Profile

The ideal candidate will possess 5-10 years of experience in project administration or a related support function. A strong aptitude for administrative tasks, meticulous attention to detail, and excellent organizational skills are essential for success in this role.

Location and Work Type

This is a full-time position based in Riyadh, Saudi Arabia. The role requires active participation within the regional operations team to ensure effective project support.