Senior Administrator

About the Role

UCC Holding is seeking a Senior Administrator to join their team in Riyadh, Saudi Arabia. This full-time role involves providing essential office and administrative support, ensuring efficient operations through excellent customer service and meticulous handling of information and clerical functions.

Key Responsibilities

• Maintain professionalism and approachability, providing excellent customer service to all visitors.
• Act as a representative of the organization to enhance internal and external branding.
• Manage the direct supervisor's schedule, organize appointments, and provide daily reminders to ensure critical meetings are attended.
• Screen guests without appointments for the direct supervisor daily.
• Maintain a log of visitors and appointments for daily reference.
• Confidentiality and accurately distribute, record, or file correspondences, calls, or queries to ensure traceability of all documents.
• Ensure department documents are distributed to relevant personnel in a timely manner daily.
• Screen and organize documents for the direct supervisor in the signature file daily.
• Record all distributed documents and monitor actions for correspondence requiring a reply daily.
• Advise the direct supervisor of any documents or matters requiring immediate attention daily.
• Screen and forward approved calls to the direct supervisor daily.
• Monitor all documents entering or leaving the department in compliance with the quality management system.
• Ensure proper dissemination of mail within the department daily.
• Ensure couriers and packages are delivered and received in a timely manner.
• Collate data and prepare professional reports, memos, or presentations as requested by the supervisor within established timeframes with minimal errors.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Qualifications and Experience

• Education: Bachelor's Degree in Business Administration or a related field.
• Experience: A minimum of 5 years of working experience, with at least 3 years in a relevant administrative role.
• Two years of GCC experience is considered an advantage.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, offering an opportunity to contribute to a dynamic administrative function within UCC Holding.