Admin Coordinator

About the Role

Amgen Inc is seeking an Admin Coordinator to provide comprehensive administrative support for a department or Business Unit. This full-time role involves delivering a variety of business services and acting as a primary contact for one or multiple departments. The Admin Coordinator will be responsible for coordinating ongoing processes and ensuring the timely fulfillment of administrative needs for department members.

Key Responsibilities

• Screen and act on incoming phone calls and emails, providing service and handling complaints.
• Maintain distribution and personnel lists.
• Coordinate mailings and manage courier/deliveries.
• Oversee department operations, including filing, developing databases, tracking budgets, and ensuring stationary orders.
• Coordinate functional processes such as invoicing and payments, or the preparation and distribution of promotional material.
• Manage the administrative aspects of relationships with outside vendors.
• Participate in department project teams.
• Provide training, guidance, and orientation to new team members as needed.
• Manage calendars and schedules.
• Coordinate local and international meetings, including arranging travel, meeting logistics, and visitor accommodations.
• Organize meeting rooms, covering logistics, catering, and equipment requirements.
• Prepare agendas, take and complete committee meeting minutes, coordinate distribution, and follow up on action items.
• Independently respond to routine correspondence, determining the best approach and presentation for preparing and formatting correspondence, memoranda, reports, and presentations.

Experience Required

Candidates for this position should possess 3-5 years of relevant experience in an administrative support role. The ideal candidate will demonstrate proficiency in managing diverse administrative tasks and coordinating departmental processes effectively.

Work Type

This is a full-time position, requiring dedicated engagement in supporting departmental operations and administrative functions.