Specialist Expediting

About the Role

International Maritime Industries is seeking a Specialist, Expediting to join their team. This full-time role is responsible for expediting purchase orders and packages, ensuring the timely delivery of materials to the required destinations in accordance with IMI policies and procedures. The position focuses on securing the quality and timely delivery of materials and services.

Key Responsibilities

• Examine and ensure supplier acknowledgment of purchase orders, confirming achievable promised dates, deliverables, and FAT/inspection activities.
• Develop and implement expediting follow-up plans tailored to the complexity of each purchase order.
• Determine Incoterms and payment milestones (LC/CAD/ABG/PBG) to facilitate manufacturing initiation at supplier facilities.
• Coordinate with suppliers and the project team to ensure package dossier requirements (GAD, ITP, Production Schedule, Quality package, Final Dossier) are delivered according to the agreed schedule.
• Monitor and expedite missing or returned documents/drawings from suppliers/contractors and Engineering/Operations to prevent delays.
• Establish and lead weekly expediting, OSD, and E&P meetings with internal stakeholders as needed, monitoring ROS against critical packages.
• Track manufacturers' production schedules (Gantt Chart), identify delivery improvement opportunities, critical paths, early delay detection, and mitigation plans.
• Maintain and update data in relevant systems to ensure accurate tracking of project materials progress.
• Acquire weekly or bi-weekly progress reports on materials/services to facilitate transparency in production updates and material planning.
• Monitor, control, and mitigate issues impacting manufacturing, inspection, and delivery to maintain project timelines.
• Escalate issues promptly to supplier senior management and the IMI team, seeking alternative solutions.
• Maintain an action list from project meetings to provide updates on materials/services flow.
• Identify disruptions in supplier/contractor submission and delivery schedules through regular progress meetings.
• Communicate regularly with assigned suppliers, ensuring the latest delivery information is updated and relayed to the project team.
• Collaborate with suppliers and the project team to create recovery plans for delivery schedule slippages.
• Coordinate with IMI warehouse/project team to ensure GRN/SES completion and posting in the ERP system.
• Facilitate communication between suppliers/contractors and IMI finance regarding payment methods and bank guarantees.
• Work with the logistics team to arrange shipments from suppliers.
• Adopt a proactive approach to problem-solving.
• Collaborate with the Buyer, Senior Expeditor/Division Head-Expediting, PPM, and PM to adapt to changes and meet critical material requirements.
• Manage purchase order volume with shorter lead times for fast-paced projects (MRO).
• Update and share weekly expediting schedules with relevant stakeholders.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in a relevant field is required.

Work Type

This is a full-time position.

Compensation

Salary for this position will be not disclosed.