Executive Secretary

About the Role

Bothina Design is seeking an Executive Secretary to join their team in Riyadh, Saudi Arabia. This is a full-time, on-site position focused on managing daily executive administrative tasks and supporting company secretarial activities. The role requires close collaboration with design and management teams to support ongoing projects and business operations.

Key Responsibilities

• Manage daily executive administrative tasks.
• Schedule meetings and organize calendars.
• Provide CRM assistance and coordinate with current clients.
• Prepare correspondence and reports.
• Maintain organized records and files.
• Handle incoming and outgoing communications.
• Support company secretarial activities, including drafting minutes and preparing documents for internal and external stakeholders.

Required Skills and Experience

• Strong clerical skills, including document preparation, filing, and data entry.
• Excellent communication skills, both written and verbal, for professional interaction with executives, clients, and partners.
• Experience in company secretarial work, such as drafting minutes, preparing official records, and supporting executive-level documentation.
• Executive administrative assistance capabilities, including calendar management, travel coordination, meeting organization, and report preparation.
• Customer service skills to manage inquiries, support clients, and represent the company professionally.
• Strong organizational and time-management skills.
• Proficiency with office software (*, MS Office or equivalent).
• Attention to detail and ability to handle confidential information responsibly.
• 0-1 year of experience is required. Prior experience in an executive support or office administration role is preferred.

Education

• A relevant diploma or degree in business administration or a related field is an advantage.

Work Environment

This is an on-site, full-time position located in Riyadh, Saudi Arabia. The Executive Secretary will serve as a key point of contact for clients and partners, providing courteous customer service and ensuring efficient office operations.