Administrative Assistant

About the Role

Alwedad Charity is seeking an Administrative Assistant to join its team in Abha, 'Asir. This full-time position requires 0-1 years of experience and involves supporting the branch's administrative operations, inventory management, and coordination of meetings and support services.

Key Responsibilities

• Monitor incoming and outgoing correspondence and prepare necessary administrative reports.
• Draft letters and communications as directed by the branch manager.
• Ensure completion of administrative forms for all branch employees in coordination with direct supervisors and relevant departments.
• Receive and organize administrative transactions, present them to the branch manager, and track their progress.
• Oversee the volunteer file at the branch and collaborate with the relevant administration.

Inventory and Financial Management

• Assess needs and replenish inventory as required.
• Monitor and audit inventory, and dispense necessary items.
• Receive financial trusts, manage expenditures, and submit purchase requests through the system.
• Close financial trusts according to the established financial system.
• Submit required reports to the direct supervisor.

Meeting and Committee Coordination

• Assist the branch manager in scheduling review and support meetings.
• Prepare family data and organize their reception.
• Supervise the preparation of the review and support committee meeting venue, ensuring all requirements are met.
• Monitor committee operations, family entry and exit, and facilitate committee work.
• Conclude committee work by submitting support decisions as per established procedures.

Support Services and Maintenance Oversight

• Organize the schedule and tasks of the support services team continuously based on branch team needs.
• Oversee the completion of all maintenance work at the branch.
• Supervise vehicle safety and proper use by the support services team.
• Monitor, execute, receive, and send all shipments to and from the branch.
• Receive visitors and supporters, and assist the branch manager in this regard.

Branch Manager's Schedule and Visits

• Coordinate with the branch manager and schedule internal and external meetings on a weekly and ongoing basis.
• Receive visit requests, present them to the branch manager, and coordinate with external parties.
• Prepare necessary letters and in-kind gifts for the branch manager's internal and external visits.
• Prepare and monitor necessary forms to facilitate the branch manager's tasks.
• Submit reports and photos of meetings to the branch manager.

Application Deadline

The deadline for applications is Thursday, September 17, 2026.