مساعد إداري

Providing direct administrative and organizational support to the Executive Director through managing the daily schedule, coordinating meetings and correspondence, and following up on the implementation of directives and tasks with various departments to ensure efficient and effective work operations.

Tasks and Responsibilities

● Managing and organizing the Executive Director's work schedule and appointments.

● Coordinating internal and external meetings and preparing related requirements and documents.

● Preparing and drafting formal letters, correspondence, reports, and presentations.

● Monitoring emails and correspondence of the Executive Director and responding to or directing them as needed.

● Following up on the implementation of directives and tasks issued by the Executive Director with relevant departments and preparing periodic progress reports.

● Preparing follow-up schedules, task lists, and priorities.

● Coordinating communications, calls, and receiving visitors and official delegations according to the Executive Director's directives.

● Maintaining and organizing files and documents in a secure and confidential manner.

● Preparing meeting minutes and following up on the implementation of decisions and recommendations.

● Coordinating with various departments (Finance, Human Resources, Operations, etc.) according to work requirements.

● Supporting the preparation of periodic reports and information necessary for decision-making.

● Ensuring that all information and correspondence are handled with complete confidentiality.

● Performing any additional administrative or organizational tasks assigned by the Executive Director.

Required Qualifications

● Diploma or Bachelor's degree in Business Administration.

● Proficiency in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

● Proficiency in Arabic and English, both spoken and written.

● Strong organizational skills, time management, and prioritization abilities.

● High communication and coordination skills.

● Ability to handle sensitive and confidential information.