Office Manager (Reporting to CEO)📣 Job Ad

About the Role

Avensys Consulting, a global IT professional services company headquartered in Singapore, is seeking an Office Manager to join their team in Al Khobar, Eastern Region. This full-time position requires 2-5 years of experience and involves providing comprehensive administrative and operational support.

Key Responsibilities

• Provide strategic support to the CEO by managing their schedule, including travel, meetings, and conferences.
• Handle incoming and outgoing communications, represent the CEO in select meetings, and prepare concise meeting minutes.
• Draft CEO correspondence and manage sensitive documents such as faxes, mail, and checks.
• Support presentation preparation and administrative tasks related to hiring and approvals.
• Oversee office operations, including maintaining inventory of supplies and ensuring equipment functionality.
• Optimize administrative policies and procedures for improved efficiency.
• Facilitate cross-functional collaboration by liaising with external partners and internal teams, including Project, Procurement, Sales, Finance, and HR, to streamline workflows.

Qualifications and Requirements

• Minimum of 3 years of experience supporting C-suite executives or senior leadership.
• Experience in the technology or a fast-paced industry is preferred.
• Proficiency in calendar management, document control, and stakeholder communication.
• Demonstrated ability to be a proactive problem-solver, anticipating needs and driving efficiency.

Company Overview

Avensys is a reputable global IT professional services company with a decade of success. Headquartered in Singapore, the company offers a spectrum of services including enterprise solution consulting, business intelligence, business process automation, and managed services. Avensys serves a diverse client base across various sectors such as banking and financial services, insurance, information technology, healthcare, retail, and supply chain.

Work Location and Type

This is a full-time position located in Al Khobar, Eastern Region.